VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Fairfax Christian School
22870 Pacific Boulevard
Dulles, VA 20166
(703) 759-5100

Current Inspector: Jessica Willis (571) 352-1453

Inspection Date: Sept. 12, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures

Technical Assistance:

Licensing Inspector discussed the renewal application, background check, and central registry check requirements.

Comments:

An unannounced renewal inspection was conducted from 9:30 am-5:30. At the time of entrance, 28 children were in care with 4 staff members present. Children were observed drawing letters, coloring, and engaging in imaginative play. The site was clean, organized and contained an abundant supply of developmentally appropriate materials. A selection of 4 staff and 5 children records, the physical space, emergency supplies, evacuation drills, attendance records, medications and the Emergency Preparedness Plan were reviewed. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at jessica.willis@dss.virginia.gov or 571-352-1453.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on record review, the child day center did not obtain documentation that each child has received the immunizations required prior to the child's first day of attendance. Evidence: The record for Child #4 did contain documentation of immunizations.
Plan of Correction:	Admissions will ensure immunization records are in the file prior to the first day of school.
Standard #:	22VAC40-185-60-A
Description:	Based on record review, the child day center did not ensure each child record contained the required information. Evidence: 1. The records for child #2 (1st date of attendance 8/26/2019) and child #4 (1st day of attendance 8/26/2019) did not contain documentation of viewing proof of the child's identity and age. 2. The record for Child #1 did not contain work phone numbers for both parents. 3. The record for Child #3 did not contain the work phone number for the father and place of employment for both parents.
Plan of Correction:	We will require admissions to sign and date all copies of original proof of identification. We will require record keeper to obtain a work phone number and place of employment or write N/A if unable to obtain.
Standard #:	22VAC40-185-70-A
Description:	Based on record review, staff records did not contain required information. Evidence: 1. The records for Staff # 1 and 3 did not contain documentation that two or more references were checked before employment. 2. The record for Staff #2 did not contain documentation of dates of contact for one reference or signature of person making call for two references. 3. The records for Staff #1,2,and 3 did not contain written information to demonstrate that the individual possesses the education required by the job position. 4. The record for Staff 1 did not contain written information to demonstrate that the individual possesses orientation training required by the job position.
Plan of Correction:	I will make sure reference checks are in the file. I will obtain copies of all transcripts for employees. I will make sure orientation training is in the file.
Standard #:	22VAC40-185-280-B
Description:	Based on observation hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: Clorox wipes were observed in the top shelf of an unlocked cabinet in the K3 classroom.
Plan of Correction:	Corrected during inspection.
Standard #:	22VAC40-185-290-3
Description:	Based on observation, electrical outlets did not have protective covers. Evidence: 2 out of 4 outlets located in the Dining Hall did not have protective covers.
Plan of Correction:	Corrected during inspection.
Standard #:	22VAC40-185-330-B
Description:	Based on observation, playground equipment fall zones were not free of hazardous obstacles. Evidence Castle play equipment was located feet of the chute of a slide.
Plan of Correction:	We will move the playground equipment.
Standard #:	22VAC40-185-560-F
Description:	Based on observation and staff interview, the center did not ensure the snack menu was posted in a location conspicuous to parents or given to parents. Evidence: 1. The center provides snacks to children. 2. A menu indicating snacks served was not posted. 3. Staff reported the snack menu was in revision.
Plan of Correction:	We will have a snack menu posted.
Standard #:	22VAC40-185-560-G
Description:	Based on observation, the center did not ensure food brought from home was clearly dated and labeled in a way that identifies the owner. Evidence: 1. 16 of 24 lunchboxes were not labeled in a way that identifies the owner. 2. 24 of 24 lunchboxes were not labeled with a date.
Plan of Correction:	We will notify teachers effective immediately to add student's name and date to all lunchboxes.
Standard #:	22VAC40-191-60-C-2
Description:	Based on record review, The licensed child welfare agency did not have a central registry finding within 30 days of employment. Evidence: The record for Staff #2 (date of hire 7/1/2019) did not contain a central registry check requested by the center within 30 days of employment.
Plan of Correction:	Administration will mail document to CPS no later than 9/18/19.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review, the center did not obtain a fingerprint-based background check for each staff member prior to their first day of employment. Evidence: 3 of 4 staff member records did not contain documentation of a fingerprint-based background check prior to their first day of employment.
Plan of Correction:	Administration will require fingerprinting be performed.
Standard #:	63.2(17)-1721.1-A
Description:	Based on record review, the child day center did not obtain the sworn statement or affirmation form every 5 years for each agent of the child day center. Evidence: The sworn statement for Agent 1 expired on 8/28/2018.
Plan of Correction:	Corrected during inspection.