VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Monticello Area Community Action Agency - Hollymead Head Start
2775 Powell Creek Drive
Charlottesville, VA 22911
(434) 973-8301

Current Inspector: Beth Orebaugh (540) 847-9173

Inspection Date: Sept. 16, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

Thank you for your assistance during this monitoring visit. This on -site visit was conducted on September 16, 2019 from 1:00 p.m. through 2:45 p.m. Two staff records and the records and the records for four board officers and the applicant were reviewed and updated. Areas of non-compliance may be found on the violation notice. Please contact me at 540-430-9256 if you have any questions and/or if I may be of assistance with licensing standards.

Violations:

Standard #:	22VAC40-191-40-D-1-A
Description:	Based on the record review of two board officers and confirmation from the Assistant Director, the center failed to obtain a completed Sworn Statement or a Search of the Central Registry for either of the board officers. Evidence: 1. The record for Board Officer A and the record for Board Officer B did not contain a completed Sworn Statement or a completed Search of the Central Registry. Both board officers began serving on 06/27/2019. 2. The Assistant Director confirmed that neither of the board officers had completed a Sworn Statement or a request for a Search of the Central Registry
Plan of Correction:	Documents are being compiled in coordination with MACAA?s Executive Director, the Head Start Director and the Human Resources Director currently. Proof of documentation is being submitted to our licensing agent as they are received. Information about these violations was shared with the board to enhance their understanding of the requirement and the urgency of a procedure to prevent future violations. Executive Director (MACAA) will prepare a procedure to ensure that all documents are procured and submitted in advance of new board officers being seated.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on the record review of two board officers and confirmation from the Assistant Director, the center failed to obtain a National Criminal History Check for one board officer and failed to obtain a National Criminal History Check for one board officer before the officer began serving. Evidence: 1. The record for Board Officer A contained the results of a National Criminal History Check dated 07/12/2019. Board Officer A began serving on 06/27/2019. 2. The record for Board Officer B did not contain the results of a National Criminal History Check. Board Officer B began serving on 06/27/2019. 3. The Assistant Director confirmed that the National Criminal History Check was late for Board Officer A and the National Criminal History Check for Board Officer B had not been requested.
Plan of Correction:	Documents are being compiled in coordination with MACAA?s Executive Director, the Head Start Director and the Human Resources Director currently. Proof of documentation is being submitted to our licensing agent as they are received. Information about these violations was shared with the board to enhance their understanding of the requirement and the urgency of a procedure to prevent future violations. Executive Director (MACAA) will prepare a procedure to ensure that all documents are procured and submitted in advance of new board officers being seated.