VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hampton Roads International Montessori School
11790 Jefferson Avenue, Suite 200
Newport news, VA 23606
(757) 873-8950

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: Oct. 3, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

Discussed clear documentation for information required for children's records.

Comments:

An unannounced Renewal Inspection was conducted at the facility on October 3, 2019 from approximately 8:20 a.m to 1:35 p.m.. Upon the entrance there were 22 children present with 10 staff members. Additional staff was on site for administrative support. Observations of children freely playing, preparing for and eating snack, reading and working on number. The Licensing Inspectors reviewed 5 staff records, 5 children records and 2 medications. The background checks for 4 board volunteers and agents for the center were also reviewed as a part of the renewal process. Areas of non-compliance are identified on the violation notice and were reviewed during the exit interview with the Program Director. Please contact the Licensing Inspector, Christine Mahan at (757) 404-0568 with any questions.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on review of 5 staff records, the licensee did not ensure the following staff records shall be kept for each staff person and include the required information. Evidence: The records for staff #2, date of hire 8-13-19, staff #3, date of hire 8-13-19 and staff #4, date of hire 8-13-19 did not include reference checks that included documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering.
Plan of Correction:	The Office Manger will ensure that references will be done. They were requested during inspection.
Standard #:	22VAC40-185-280-B
Description:	Based on observation and staff interviews, the licensee did not ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. If a key is used, the key shall not be accessible to the children. Evidence: In the schoolage room, during the before school program, the following hazardous substances were observed and were labeled "keep out of reach of children" and at least one of the other statements "warning", "caution", "flammable" and "hazardous". 1) On the counter in the kitchen area there was container of butane fuel and a container of propane fuel. Children were observed in the kitchen. 2) In an unlocked closet on a bottom shelf there were at least 10 containers of paint and on a middle shelf and top shelf there were at least 8 containers of disinfectant spray and 1 container of bleach and 1 spray container of bleach/ water solution.
Plan of Correction:	The Office Manger will ensure the items are removed.
Standard #:	22VAC40-191-40-D-1-A
Description:	Based on review of 4 records, the licensee did not ensure a person designated as applicant, licensee, registrant, or agent who is or will be involved in the day-to-day operations of the facility or who is or will be alone with, in control of, or supervising one or more of the children shall have a sworn statement or affirmation, a search of central registry and criminal history record check whenever an applicant, licensee,or registrant changes before the end of 30 days after the change. Evidence: The records for Person #1, and Person #4 did not include a sworn statement or the search of the central registry. The records for Person #2 and Person #4 did not include a search of the central registry. Staff #5, Center Director verbally confirmed Person #1 and Person #2 both began as agents of the center in August 2018 and Person #4 began has been at least since August 2017.
Plan of Correction:	The Office Manger has contacted the person's to obtain documents.
Standard #:	22VAC40-191-60-C-2
Description:	Based on review of 5 staff records, the licensee did not ensure the licensed or registered child welfare agency has obtained a central registry(CPS) finding within 30 days of employment or volunteer service for all staff or be denied continued employment or volunteer service. Evidence: The records for staff #4, date of hire 8-13-19 did not include a CPS finding and was observed working on the day of the inspection.
Plan of Correction:	The paperwork was submitted and will follow up on the document,
Standard #:	63.2(17)-1720.1-B-3
Description:	Based on review of 5 staff records, the licensee did not ensure that staff who lived out of state in the past five years had a central registry completed in the state they live in the past five years. Evidence: The records for Staff #1, date of hire 8-13-19, Staff #5 date of hire 6-25-2018 and Staff #4, date of hire 8-13-19 had a sworn statement of affirmation that documented they had lived outside of Virginia in the past five years. The center staff confirmed they did not requested a central registry from the state outside of Virginia for Staff #1 and Staff #4. Staff #1, Staff #5 and Staff #4 were working during the inspection.
Plan of Correction:	The central registry checks will be filled out for Staff #1 and Staff #4 will be sent today. Staff #5 will get a copy of their form and put in record tomorrow.