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JMU - Young Children's Program
821 South Main Street
Harrisonburg, VA 22807
(540) 568-6089

Current Inspector: Michelle Argenbright (540) 848-4123

Inspection Date: Oct. 28, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
We discussed the requirements for medication and staff background checks. The risk assessments for violations were provided.

Also, we talked about staff records and outdoor maintenance.

Comments:
Thank you for your assistance during the unannounced monitoring inspection conducted from 9:52 AM to 12:20 PM and from 2:32 PM to 4:10 PM at the program site and from 12:40 PM to 2:22 PM at the department office. Today, there were sixty-seven children, ages three through five years, with eight to nine staff and placement students. Three staff supervised children who remained for the after care program. I viewed program activities, equipment, staffing, supervision, interactions with children, emergency supplies and drill records, injury records, medication, posted information, lunch, nutrition, agency reports, six records for children, five staff records, six background check records for student volunteers, staff qualifications, staff training, indoor and outdoor areas. During the morning, a group meeting discussion was led on caring and sharing. Each class was provided kits for making bird feeders. There were a variety of choices for developmentally appropriate experiences in the classrooms and outside. Some of the children have been learning about bridges, ramps and what helps with movement. Regular walks to campus have been conducted as well as other outdoor activities. One class ate lunch outside while listening to music.

Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-510-A
Description: Based on a review of medication kept at the program, a review of authorization forms, and interviews with staff, the program failed to maintain a current written parent authorization for one medication for child 1M. Evidence: The parent signed permission for one medication on August 22, 2019. The parent authorization was not renewed every ten program days or accompanied by a physician's authorization for long term need for child 1M.

Plan of Correction: The director had the medication sent home until an updated parent authorization and a physician's authorization are obtained in writing. The M.A.T. certified staff who accept medication and view the authorization forms will make sure all required information is obtained for each type of medication that may be administered at the program.

Standard #: 22VAC40-185-510-J
Description: Based on a review of medication kept at the program, observation of storage procedures, and interviews with staff, the program failed to ensure that all medication was kept in a locked place. Evidence: Medication viewed for child 1M and 2M in the gold room was kept in individual zip lock bags in a back pack. When asked about a locking mechanism, staff indicated that the back pack zipper is not locked and is kept out-of-reach of children on a hook in the classroom or playground, or with a staff person. There was not a written physician's directive to keep the medication unlocked. According to licensing standard requirements and written policy, the medication was to be kept locked.

Plan of Correction: A lock will be purchased for use by staff on the back pack zipper closures.

Standard #: 22VAC40-191-60-B
Description: Based on a review of eleven records for staff and student volunteers, and interviews with administrative staff, the program failed to ensure that a staff member did not begin employment until completing a sworn statement or affirmation. Evidence: A sworn statement or affirmation was not located for the record of staff member 1. Staff indicated that the staff member was told it was not needed due to a previous work history.

Plan of Correction: The staff member will complete a sworn statement and submit the form for the record. In the future, assigned administrative staff will make sure no one begins work at the program without completing a sworn statement that is viewed before it is filed.

Standard #: 22VAC40-191-60-C-2
Description: Based on a review of eleven records for staff and student volunteers, and interviews with administrative staff, the program failed to obtain all required Virginia Central Registry clearances within thirty days of beginning work. Evidence: Staff members 1 and 5 began work on August 22, 2019 and there were not any results of the required background check. There was only a copy of the request form located for staff member 5 which was signed on September 12, 2019.

Plan of Correction: The assigned administrative staff will arrange for completed request forms by staff member 1 and 5 to be sent to the agency in Richmond. The background checks will be obtained for the records. A system for tracking all required background checks will be used to ensure the results are obtained within thirty days for future staff.

Standard #: 63.2(17)-1720.1-B-2
Description: Based on a review of eleven records for staff and student volunteers, and interviews with administrative staff, the center failed to obtain the results of a criminal record check prior to employment. Evidence: Staff members 1 and 5 began work on August 22, 2019. Fingerprint appointment documentation was not maintained and there were not any criminal record findings for these records.

Plan of Correction: The assigned administrative staff will make sure all potential staff submit to fingerprinting and documentation of appointments are tracked so that the criminal record checks are obtained and viewed prior to the initial employment dates. Administrative staff will contact the Office of Background Investigations if results are not obtained within a week of fingerprinting. No staff will be allowed to work without this background check.

Standard #: 63.2(17)-1720.1-B-3
Description: Based on a review of background checks for eleven staff and student volunteers, and an interview with administrative staff, the program failed to obtain the result of a child abuse and neglect registry or equivalent registry maintained by another state in which the individual has resided in the preceding five years. Evidence: Staff member 5 started work on August 22, 2019. According to a file document, one other state was lived in during the past five years. There was not any documentation that the registry check was requested and obtained from the state resided in outside of Virginia.

Plan of Correction: The assigned administrative staff will request and obtain the results of the out-of-state search for staff member 5. A system for tracking needed out-of-state child abuse registry checks will be used to make sure the results are obtained on time and kept on file.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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