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Kiddie Academy of Moorefield Station
22430 Flagstaff Plaza
Ashburn, VA 20148
(703) 497-2900

Current Inspector: Charles Perkins (703) 309-3963

Inspection Date: Nov. 6, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
Discussion was held on the topics of current enrollment, current staffing, and meeting the new Director. Discussion also included the following topics: Background Check timeline, renewal duration on background checks (every 5 years), and the upcoming repainting of the metal areas near the backdoor of each classroom.

Comments:
The following inspection took place between the hours of 9 am through 2:30 pm. Today, I met with the Staff of the Kiddie Academy of Moorefield Station located in Ashburn, Virginia. At the start of this unannounced renewal inspection there were a total of 93 children observed with 15 classroom staff; good ratios in all 8 rooms. A total of 10 children?s files and 11 staff files were reviewed. The children were engaged in the following: Infant sleeping, Infant feeding, diaper changing, hand washing, large motor skill play on outdoor playground, games, art, learning numbers and the letter O, music, song, lunch, nap time, and other organized activities. If you should have any future questions, please call or send an e-mail to charles.perkins@dss.virginia.gov. Thank you.

Charlie Perkins,
Licensing Inspector
(703) 309-3963

Violations:
Standard #: 22VAC40-185-130-B
Description: Based on review, 3 of 10 children files indicated that the center did not obtain documentation of additional immunizations once every six months for children under the age of two years.

Evidence -
1. On the date of inspection (11/06/2019), the following documentation was observed on file: Immunization page dated - 12/27/2018 for Child #2, Immunization page dated - 11/20/2018 for Child #3, and Immunization page dated - 03/08/2019 for Child #10.
2. Child #2, Child #3, and Child #10 were all under the age of two years on the date of inspection.

Plan of Correction: The parent of each child shall be contacted and an updated immunization page shall be obtained and placed on file.

Standard #: 22VAC40-185-140-A
Description: Based on review, 1 of 10 children files indicated that each child did not have a physical examination (by or under the direction of a physician) within one month after attendance.

Evidence -
1. On the date of inspection (11/06/2019), documentation of a physical examination was not available for review for Child #10.
2. The start date for Child #10 was listed as - 03/15/2019.
3. Child #10 was observed in attendance on the date of inspection.

Plan of Correction: The parents of Child #10 shall be contacted and documentation of a physical shall be obtained and placed on file.

Standard #: 22VAC40-185-70-A
Description: Based on review, 2 of 11 staff files indicated that written information to demonstrate that the individual possesses the education required by the job position was not available.

Evidence -
1. On the date of inspection (11/06/2019), education documentation was not available for review for the following: Staff #4, and Staff #8.
2. Both Staff #4, and Staff #8 hold Lead Teacher positions.

Plan of Correction: Transcripts of courses taken shall be placed in both files.

Standard #: 22VAC40-185-230-A
Description: Based on observation and interview, an individual from an independent contractor was counted in the staff-to-children ratio.

Evidence -
1. On the date of inspection (11/06/2019) at approximately 11 am, an Independent Contractor was observed to be in sole supervision of a mixed age group of preschoolers leading an activity. There were a total of 6 children with this 1 independent contractor.
2. The Director stated (during an interview conducted on the date of inspection) that the center does not currently have on file documentation to verify that the independent contractor meets the qualifications for a Lead Teacher position.

Plan of Correction: The center shall go forward to either shadow this independent contractor with a Lead Teacher or have on file all necessary and applicable documentation.

Standard #: 22VAC40-185-270-A
Description: Based on observation and interview, an area, inside the center, was not maintained in a safe and operable condition.

Evidence -
1. On the date of inspection (11/06/2019), a small dime size hole was observed on the back wall of the Rainbow Fish Room by the back left closet.
2. The Director stated (during an interview conducted on the date of inspection) that a door stopper was found. After checking, its original location could not be determined. It is now believed that this hole is the home of this found door stopper.

Plan of Correction: The door stopper shall be repaired and returned.

Standard #: 22VAC40-185-280-B
Description: Based on observation, hazardous substances were observed not being kept in locked place.

Evidence -
1. On the date of inspection (11/06/2019) at approximately 10:30 am, the kitchen door of the center was observed propped open.
2. Directly inside the door, along the right wall, was a utility cart with various cleaning supplies and other chemicals. This cart was accessible to anyone who may walk into this area.
3. At the time of this observation, the kitchen was empty of all staff.

Plan of Correction: The center kitchen shall remain locked when staff are not working inside of it.

Standard #: 22VAC40-191-60-D-1
Description: Based on review and interview, 1 of 11 staff files indicated that a requested report was sent within seven calendar days but was not returned within 30 calendar days, the center did not contact the Office of Background Investigations within four working days to inquire the status of this request.

Evidence -
1. On the date of inspection (11/06/2019), a copy of the request for a search of the central registry for Staff #7 (sent out on 09/25/2019) was reviewed. The start date for Staff #7 was listed as 09/20/2019.
2. The Director stated (during an interview conducted on the date of inspection) that a follow up call to inquire on the status of this request was yet to be made.

Plan of Correction: A follow up call shall be conducted and recorded on the copy of the request sent. If needed, a new request shall be sent within 5 days.

Standard #: 63.2(17)-1721.1-B-3
Description: Based on review, 2 of 11 staff files indicated that the child day center did not obtain a copy of the results of a search of the central registry (CPS check) (maintained pursuant to ? 63.2-1515 and any child abuse and neglect registry) or equivalent registry maintained by any other state in which the individual had resided in the preceding five years for any founded complaint of child abuse or neglect against him or her.

Evidence -
1. On the date of inspection (11/06/2019), a current out-of-state CPS check from Florida was not available for review for Staff #5. The start date for Staff #5 was listed as 07/29/2019. In addition, a current out-of-state CPS check from North Carolina was not available for review for Staff #9. The start date for Staff #9 was listed as 10/16/2018.
2. Due to a change of sponsorship, the center was issued a new license on 05/20/2019. New out-of-state CPS check from the applicable jurisdictions were not obtained for the new sponsor. However, the out-of-state CPS checks from the previous sponsor were still on file.

Plan of Correction: New requests shall be sent for both staff to the applicable jurisdiction. Such action shall be initiated within the next 10 business days. Once these requests are returned, they shall be shared with the Licensing Inspector and placed on file.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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