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Community Development Institute Head Start-Cople Elementary
7114 Cople Highway
Hague, VA 22469
(804) 333-3940

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Nov. 18, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.

Comments:
An unannounced monitoring inspection was conducted today, November 18, 2019 to determine the facilities compliance with licensing standards. The inspection was initiated at 11:00 am and concluded at 1:25 pm. At the time of the inspector's arrival children were in the school cafeteria having lunch. Staff sat with children and assisted with opening milk. Today's lunch consisted of chicken tenders, steamed cabbage, stewed tomatoes, black beans, apple and milk. Upon returning to the classroom children had bathroom breaks and washed their hands before sitting down for a story about Fall and trees. Children are learning about trees and who cares for them. Children also work on name recognition while singing a song. Later children had time outside where they played on the field area with balls. Nap time was also observed. Staff were observed interacting with the children in a positive manner. The classroom is equipped with age appropriate materials and supplies. The first aid kit and non-medical emergency supplies were inspected and found complete. All required information was posted on the parent bulletin board to include; License, last inspection notice, emergency numbers, daily schedule, evacuation maps, allergy list and menu. The inspector interacted with staff and children in care.

Emergency Information for three staff was reviewed on site along with the records of five children.
Medications and medication authorizations were reviewed.
The most recent evacuation drill was documented on 10/10/2019. The two required shelter-in-place drills have not yet been conducted but will need to be completed by the end of the school year..
Health Inspection 03/13/2019 Fire Inspection 02/07/2019
Today's census: fourteen children with three staff.
If you have questions regarding this inspection, please contact the licensing inspector at 804-662-9758.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on review of children's records, the center did not obtain all required information for each child's record.

Evidence:

1. The record of child #1, enrolled 09/11/2019, did not contain the name, address and phone number of a second designated person to call in an emergency if a parent cannot be reached.
2. The record of child #2, enrolled 09/12/2019, did not contain the addresses for the two designated people listed to call in an emergency if a parent cannot be reached.
3. The record of child #5, enrolled 09/12/2019, did not contain the addresses for the two designated people listed to call in an emergency if a parent cannot be reached.

Plan of Correction: Per the site director: I will contact our family service team to have them obtain the missing information for each child's record.

Standard #: 22VAC40-185-510-J
Description: Based on observation and interview, the center did not ensure medication, except for those prescriptions designated otherwise by written physician's orders, including refrigerated medication and staff's personal medication, were kept in a locked place using a safe locking method that prevents access by children.

Evidence:

1. Medication for child #5 was observed in the unlocked first aid kit bag. The bag was hanging on the outside of the closet door in the classroom.
2. Staff #1 stated the medication was kept unlocked in the bag because it was an emergency medication.
3. Medication for child #5 did have a written physician's order designating the medication to be kept unlocked.

Plan of Correction: Per the site director: I will lock the medication in the file cabinet with the other medications. I was told not to lock but to keep out of reach. The medication was placed in the locked cabinet while the inspector was on site.

Standard #: 22VAC40-185-510-N
Description: Based on review of medication and medication authorizations, the center did not ensure When an authorization for medication expired, the parent was notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.

Evidence:

1. The medication authorization for child #5 expired on 09/24/2019. The medication was on site and had not been returned to the parent or disposed of, exceeding the allowable 14 days. The medication had not been administered.
2. The medication authorization for child #6 expired on 09/05/2019. The medication was on site and had not been returned to the parent or disposed of, exceeding the allowable 14 days. The medication had not been administered.

Plan of Correction: Per the site director: I will contact the safety and health manager and have them obtain an updated medication authorization for each child.

Standard #: 22VAC40-185-550-M
Description: Based on review of written records of children's serious and minor injuries, records did not include any future action to prevent recurrence of the injury.

Evidence:

1. An incident report dated 11/18/2019 did not contain any future actin to prevent recurrence of the injury.
2. The incident report forms do not contain information regarding future action to prevent recurrence of the injury as required.

Plan of Correction: Per the site director: I will contact the director to let her know to add the information to the incident report template.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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