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Philomont Community Center
36592 Jeb Stuart Road
Philomont, VA 20131
(540) 338-5882

Current Inspector: Lisa Hudson (571) 389-2459

Inspection Date: Nov. 19, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.

Technical Assistance:
Discussed the required documentation for children enrolled in your new CASA Academy on site.
Please forward your renewal application and licensing fee prior to your expiration date.

Comments:
An unannounced Renewal inspection was conducted this date. A total of 21 children and 4 staff were observed in the classrooms. Observation of programming in each classroom was made. In the younger class, the children were seated on chairs in a circle while the teacher reviewed letters, names of the children and colors. Staff were encouraging the children to participate and sound out the words. In the older class, bathroom and hand washing procedures were observed as they transitioned from circle time to snack time. Both classrooms were decorated with hand print fall leaves and tissue paper paint artwork. Observation of the playground was made and the grounds around the school. No medications at this time and no identified food allergies. A total of 5 children's files and 5 staff files were reviewed. CPR/First Aid, MAT and DOH training was verified. All staff files to include background checks and qualifications are reviewed annually at the Administrative office. Thank you for your cooperation today. This inspection began at approximately 9:45am and ended at 1pm. Please email me at: lisa.hudson@dss.virginia.gov with any questions.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on child record review, a health exam was not maintained for one child.
Evidence: Child #3 attends the CASA Academy. A physical exam was not maintained for this child.

Plan of Correction: We will obtain a copy of the physical exam for this child.

Standard #: 22VAC40-185-70-A
Description: Based on review of staff records, 2 out of 5 staff records reviewed were incomplete.
Evidence: Staff #3 and 5 did not have emergency contacts on file.

Plan of Correction: This information is saved electronically and we are unable to access this system at this time. We will have each staff document an emergency contact and we will maintain this information.We will have this completed today.

Standard #: 22VAC40-185-280-B
Description: Based on observation of the CASA Academy, hazardous substances were not locked.
Evidence: 3 cans of adhesive spray was found in a cabinet in the CASA Academy room unlocked. These were labeled "keep out of reach of children".

Plan of Correction: We will secure this cabinet immediately.

Standard #: 22VAC40-185-330-B
Description: Based on observation of the playground area, resilient surfacing was not maintained.
Evidence: The resilient surface areas by the fall zones did not maintain at least six inches of mulch.

Plan of Correction: We will email County maintenance to rake the mulch to cover these areas.

Standard #: 22VAC40-185-550-M
Description: Based on review of the written record of injuries, the record did not include all required documentation.
Evidence: Injury records for 3/26/19, 6/26/19 and 3/15/19 did not include either a staff and parent signature or two staff signatures.

Plan of Correction: We will ensure that all parents sign the injury record or 2 staff will sign.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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