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Hoppy Polliwogs Daycare LLC
215 West Main Street
Suite B
Stanley, VA 22851
(540) 244-4592

Current Inspector: Barbara Workman

Inspection Date: Sept. 18, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
32.1 Report by person other than physician
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
We discussed the requirements for infant activities, center maintenance, staff and children's records. The risk assessments for violations were provided.

We talked about available model forms and systems for tracking record needs.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 9:57 AM to 3:36 PM. Today, there were thirty-three children, ages infancy through school age, with six to seven staff. Two school age children received supervision before school and three children were expected after school. I viewed staffing, supervision, interactions with children, activities, daily routines, infant care and records, nutrition, menu, posted information, emergency supplies and drill records, five records for children, five staff records, staff qualifications, staff training, indoor and outdoor areas. The children were provided age appropriate daily routines, toys, activities and equipment. The staff ensured adequate supervision during transitions. Caregivers were responsive to infant's needs for comfort and attention.

Let me know if you need any assistance. 540-430-9259

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on a review of five records for children, and an interview with administrative staff, the records for children did not include all required information. Evidence: Five children's records viewed did not include the first day of care. Also, the records of child 1, 2 and 5 did not include the written agreement with parents that the center will be informed within twenty-four hours if the enrolled child, or immediate family member, has a reportable communicable disease and immediate notification to the center if the disease is life threatening.

Plan of Correction: The administrator immediately started adding the start dates to the five children's records. The administrator will arrange for parents to sign the written agreement missing for child 1, 2 and 5. All children's records will be reviewed to make sure they all have start dates and the required written agreements.

Standard #: 22VAC40-185-70-A
Description: Based on a review of five records for staff, and an interview with administrative staff, the center failed to ensure that all required information was maintained in each staff record. Evidence: The records for staff members 1, 2, 3, 4 and 5 did not contain the start date of employment, position titles, orientation training, and documentation of a minimum of two references obtained. The file for staff member 4 did not include documented program experience to demonstrate meeting a position qualification and a copy of the current first aid/CPR certification.

Plan of Correction: The administrative staff will make sure the employment dates and position titles are in all staff records. Also, an orientation checklist will be used to record training. All references checked at the time of hire will be documented for the records. A copy of the first aid/CPR certificate and written information with dates and programmatic experience will be added to the record of staff member 4. The administrator will review all staff records to make sure they contain all required information.

Standard #: 22VAC40-185-270-A
Description: Based on observation of the outside areas accessible to children, and an interview with administrative staff, the center failed to ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: Terro Ant Bait was on floor next to the back door used with children to access the playground. Administrative staff confirmed that it was placed for use while the center was closed and had not been removed to a locked area. In addition, cigarette butts were seen at various places on the back asphalt in areas where children walk to and from the playground gate. There were two cigarette butts on the pavement near the playground gate. A partially used cigarette was on the pavement near the back door.

Plan of Correction: The Terro Ant Bait was immediately removed from access to children. Insecticides will not be used in areas accessible to children. The administrator will arrange to have all cigarette butts removed from the back asphalt area used by children walking to and from the playground. The staff will be instructed to remove any cigarette butts from the property and report any safety concerns.

Standard #: 22VAC40-185-370-5
Description: Based on observation of the infant care, a review of daily records, and interviews with staff, the center did not ensure that infants who could not turn themselves over, and are awake, were placed on their stomachs a total of 30 minutes each day to facilitate upper body strength and to address misshapen head concerns. Evidence: According to the daily record for child 1I, there was eighteen minutes of tummy time beginning at 10:00 AM on September 16, 2019. There was not any other recorded tummy time. The record for child 2I did not have documented tummy time. Staff interviews confirmed that the required total of thirty minutes of tummy time was not provided for infants who could not roll over on their own.

Plan of Correction: The administrator will review the requirements for tummy time with all staff who work with infants and monitor the practice and recording of the activity.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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