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Hoppy Polliwogs Daycare LLC
215 West Main Street
Suite B
Stanley, VA 22851
(540) 244-4592

Current Inspector: Barbara Workman

Inspection Date: Jan. 14, 2020

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
We discussed the requirements for injury records, formula records, and physical examination records. The risk assessments for violations were provided.

We talked about playground maintenance. Also, we reviewed the requirements for staff and children's records and use of model forms.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 10:20 AM to 5:30 PM. Today, there were thirty-one children, ages infancy through four years, with seven to eight staff. I viewed program activities, staffing, supervision, interactions with children, infant care and records, diapering procedures, posted information, menu, nutrition, written procedures, emergency planning, agency reports, emergency supplies and drill records, injury report, five records for children, eight staff records, staff qualifications, staff training, indoor and outdoor areas. The infant staff were observed responding to children's needs for feeding, comfort and changes with activity space. The teachers of the toddler and preschool children have provided a variety of age appropriate group experiences and choices for play.

Recommendation for issuance of a renewed license will be made pending the receipt of two required attachments for the application. Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on a review of five records for children, and an interview with administrative staff, the center failed to obtain physical exams for all children within one month of initial attendance. Evidence: The file of child 1, who began attending on August 26, 2019, only contained an immunization report. The record of child 2, who began attending on November 20, 2019, only contained an immunization report. Administrative staff confirmed there were not any physical examinations for the two children.

Plan of Correction: The administrator immediately sent text messages requesting the physical examination records. The administrative staff will review children's records and make sure all children have a physical exam record. When parents of new children have not submitted a physical exam record, the administrative staff will use a method for tracking due dates and obtaining the records within thirty days.

Standard #: 22VAC40-185-550-M
Description: Based on a review injury reports, and an interview with administrative staff, the center failed to ensure all required written information was entered on the day of occurrence. Evidence: The minor injury report for January 13, 2020 did not include a second signature by either a parent or staff member, plans to prevent recurrence of this type of injury, and the time and method of parent notification. The model form used to document injuries was developed in 1993.

Plan of Correction: The administrator immediately went to supervising staff at the time of the injury and began adding missing information to the report. The administrator will find an updated model form for injury documentation and make sure all required information is recorded for injuries. The director will review the licensing standard on injury documentation with all staff.

Standard #: 22VAC40-185-570-C
Description: Based on a review of formula records for infants, and interviews with staff, the center failed to ensure that all required written information was obtained from parents of children fed formula. Evidence: The brand of formula was not in writing for feeding schedule instructions written by parents of child 1F, 3F and 4F. Staff confirmed that child 2F consumes formula and there was not written information from a parent regarding the feeding schedule and brand of formula.

Plan of Correction: At pick-up today, the infant staff will begin asking parents to add the missing information for the four children. The infant teacher will review all records maintained in the child care area to make sure all records for children on formula are complete.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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