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Callaway YMCA After School Program
8451 Callaway Road
Callaway, VA 24067
(540) 489-9622

Current Inspector: Jensen Mellnick (540) 309-2051

Inspection Date: Jan. 9, 2020 and Jan. 22, 2020

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection began on January 9, 2020 and ended on January 22, 2020. There were 10 children in care from ages 4 years old to 10 years old with two staff providing care and supervision. The inspector reviewed 5 children's records onsite and all new staff records at another location on January 22, 2020. The center did not have any medications on the premises. This center does not transport children. Children were observed during the following activities: arrival, hygiene practices, snack time, homework time. The inspector also reviewed emergency drill documentation, first aid kits, injury/incident reports, policies and procedures, and emergency supplies. There were discussions about the renewal process and children's records. The inspection took place from approximately 2:50 PM to 4:30 PM. Violations were discussed at the conclusion of the inspection. Please contact your inspector, should you have any questions: Jensen Mellnick (540)309-2051.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on record review and discussion, the center failed to ensure that each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all the elements as required by the standards.

Evidence:

1. Records for Children 1-5 did not contain home addresses for each parent who has custody. Staff 2 confirmed that the records did not contain a field to fill in addresses for each parent who has custody.

Plan of Correction: Site Director has corrected all items. In the future, we will ensure we have correct files before submitting to sites.

Standard #: 22VAC40-185-90--A
Description: Based on record review and discussion with staff, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and include all of the elements as required by the standards.

Evidence:

1. There was no written agreement between the parent and the center in the record for Child 4. Staff 2 verified that Child 4 did not have an agreement between the parent and the center.

Plan of Correction: Site Director corrected this violation on the same day.

Standard #: 22VAC40-185-240-B
Description: Based on record review and discussion with staff, the center failed to ensure by the end of the first day of supervising children, staff shall be provided in writing with the information listed in 22VAC40-185-420 A and all the elements as required by the standards.

Evidence:

1. The Staff Handbook, as described and identified by the School Age Childcare Coordinator, did not contain:

Procedures for supervising a child who may arrive after scheduled classes or activities including field trips have begun;
Procedures to confirm absence of a child when the child is scheduled to arrive from another program or from an agency responsible for transporting the child to the center;
Procedures for identifying where attending children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and upon return to the center;
2. The School Age Childcare Coordinator verified that these items were not in writing.

Plan of Correction: Childcare Coordinator is creating the staff and parent handbook to incorporate all missing items.

Standard #: 22VAC40-185-420-A
Description: Based on document review and discussion with staff, the center failed to ensure that before the child's first day, parents shall be provided in writing, all elements as required by the standards.

Evidence:

1. The Parent Handbook, as identified by the School Age Childcare Coordinator, did not contain the center's transportation policy, the center's policy regarding application of sunscreen and insect repellent and a policy for reporting suspected child abuse as required by the Code of Virginia.
2. The School Age Childcare Coordinator verified that these items were not in writing.

Plan of Correction: Childcare Coordinator is creating the staff and parent handbook to incorporate all missing items.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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