VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Augusta School
21480 Pacific Blvd
Suite 150
Sterling, VA 20166
(571) 434-6200

Current Inspector: Charles Perkins (703) 309-3963

Inspection Date: Feb. 19, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Discussion was held on the topics of current enrollment, current staffing, and on the renewal application. Please forward all documentation to include: renewal application for a child day center, staff information sheet, business entity form, any background checks for additional board officers, and the renewal fee.

Comments:

The following inspection took place between the hours of 7 am through 1 pm. Today, I met with the Staff of the Augusta School located in Sterling, Virginia. At the start of this unannounced renewal inspection there were a total of 33 children observed with 6 classroom staff; good ratios in all 5 rooms. A total of 5 children?s files and 10 staff files were reviewed. The children were engaged in the following: center play within their classroom, art, story time, circle time, diapering, hand washing, large motor activiities out on center playground, lunch time, nap time, and other organized activities. If you should have any future questions, please call or send an e-mail to charles.perkins@dss.virginia.gov. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:

Standard #:	22VAC40-185-130-B
Description:	Based on review, 1 of 5 children files indicated that the center did not obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence - 1. On the date of inspection (02/19/2020), the current immunization documentation on file for Child #3 was dated - 04/08/2019. 2. Based on the information on file, Child #3 was under the age of 2 years on the date of inspection.
Plan of Correction:	The parent of Child #3 was contacted and the information from a visit that occurred on 02/03/2020 shall be placed on file upon receipt.
Standard #:	22VAC40-185-160-C
Description:	Based on review and interview, 1 of 10 staff files indicated that it has been more than two years from the date of the tuberculosis (TB) documentation on file. Evidence - 1. On the date of inspection (02/19/2020), the current TB documentation on file for Staff #1 was dated - 09/26/2017. 2. Staff #1 stated (during an interview conducted on the date of inspection) that it was their belief that this was the most current documentation based on when the center moved into their new location.
Plan of Correction:	Documentation shall be obtained and placed on file.
Standard #:	22VAC40-185-240-C
Description:	Based on review, 6 of 10 staff files indicated that staff who work directly with children did not annually attend 16 hours of staff development activities that was related to child safety and development and the function of the center. Evidence - 1. On the date of inspection (02/19/2020), the following staff had the following training hours: Staff #1 - 2 hrs, Staff #2 - 4 hrs., Staff #7 - 4 hrs., Staff #8 - 4 hrs., Staff #9 - 4 hrs., and Staff #10 - 4 hrs. 2. These hours were confirmed through the viewing of certifications on file.
Plan of Correction:	Staff will be required to meet the 16 hours for the current training year.
Standard #:	63.2(17)-1721.1-A
Description:	Based on review and interview, 1 of 10 staff files indicated that a finger print check was not conducted for an employee of the child day center who is involved in the day-to-day operations of the center. Evidence - 1. On the date of inspection, an "Eligibility Letter" for a finger print check was not available for review for Staff #8. 2. Staff #2 stated (during an interview conducted on the date of inspection) that Staff #8 had been placed on extended medical leave during the period in which existing staff obtained these findings.
Plan of Correction:	A request to have Staff #8's finger prints checked was scheduled on the date of inspection. Upon receipt of this finding, a copy shall be forwarded to the Licensing Inspector (LI).
Standard #:	63.2(17)-1721.1-B-3
Description:	Based on review, 1 of 10 staff files indicated that the child day center did not obtain a copy of the results of a search of the central registry (CPS check) maintained pursuant to ? 63.2-1515 and any child abuse and neglect registry or equivalent registry maintained by any other state in which the individual had resided in the preceding five years for any founded complaint of child abuse or neglect against him or her. Evidence - 1. On the date of inspection (02/19/2020), an out-of-state CPS check from the State of West Virginia was not available for review for Staff #6. 2. Staff #6 had indicated on a sworn statement completed, signed, and dated on 10/11/2017, that within that past 5 years she had resided within the State of West Virginia.
Plan of Correction:	An out-of-state request shall be made to the State of West Virginia for Staff #6. Proof that this request was made will be sent to the Licensing Inspector (LI). Upon receipt of this finding, a copy shall be forwarded to the LI.