VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Wild Fern Montessori School
7511 Brook Road
Richmond, VA 23227
(804) 299-9162

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Feb. 21, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-665 INTRODUCTION 22VAC40-665 ADMINISTRATION 22VAC40-665 STAFF QUALIFICATIONS & TRAINING 22VAC40-665 PHYSICAL PLANT 22VAC40-665 STAFFING & SUPERVISION 22VAC40-665 PROGAMS 22VAC40-665 SPECIAL CARE PROVISIONS & EMERGENCIES 22VAC40-665 SPECIAL SERVICES

Comments:

A Subsidy Health and Safety inspection was conducted on 02/21/2020 from 9:20 am to 1:25 pm. The children were observed working with learning materials on mats, cutting and gluing activities, reading books, drawing, and playing outside on the playground. A formal observation was completed. The center does not provide meals. The children bring food from home. Interviews were held with staff throughout the inspection, and the inspector interacted with children in the classroom when appropriate. The classroom, playground and all areas utilized by children were inspected. The center does not provide transportation. Records were reviewed for five children and five employees. Medication is being administered and was reviewed. Injury reports were reviewed. The center's first aid kit and emergency supplies were inspected. Last emergency drill: 01/17/2020 Last shelter-in-place drill: 11/13/2019 Census during inspection: 13 children A licensing inspection was also conducted this date; the two inspections combined cover all subsidy health and safety requirements. Only subsidy requirements that are not covered in licensing standards are reviewed during this supplemental inspection. Violations were found during the supplemental subsidy health and safety inspection requirements and are identified on the violation notice. If you have any questions about this inspection, please contact the licensing inspector, Jennifer Moore, at (804) 662-9716

Violations:

Standard #:	22VAC40-665-580-B
Description:	Based on record review, the center did not ensure one of five staff records had documentation of Preservice training within 90 days of subsidy vendor approval. Evidence: The record for staff #4 (start date 08/29/2018) did not have documentation of preservice training. The center was approved as a subsidy vendor on 02/26/2019.
Plan of Correction:	Staff #4 employee completed and provided preservice training on 02/26/2020 and 02/28/2020. Documentation has been added to the employee file.
Standard #:	22VAC40-665-580-E-1
Description:	Based on record review and interview, the vendor did not ensure that all staff have current certification in cardiopulmonary resuscitation (CPR) appropriate to the age of children in care within 90 days of the date of employment. Evidence: The record for staff #3 (DOH: 10/21/2019) did not contain a current CPR certification.
Plan of Correction:	Staff #3 is completing CPR training and file is being updated. Moving forward, employment start date is contingent on completion and documentation of current CPR training within 90 days of DOH or employment will be suspended.
Standard #:	22VAC40-665-580-E-2
Description:	Based on record review and interview, the center did not ensure that all staff have current certification in first aid within 90 days of the date of employment. Evidence: The record for staff #3 (DOH 10/21/2019) did not contain documentation of current certification in first aid.
Plan of Correction:	Staff #3 is completing 1st Aid training and file is being updated. Moving forward, employment start date is contingent on completion and documentation of current 1st aid training within 90 days of DOH or employment will be suspended.
Standard #:	22VAC40-665-650-E
Description:	Based on record review and interview, the center did not have documentation of a written policy and procedure to ensure each group of children receives care by consistent staff or team of staff. Evidence: 1. The center did not have documentation of a written policy or procedure to ensure each group receives care by consistent staff or team of staff. 2. The administrator confirmed that the policy had not been created.
Plan of Correction:	This has been created and added to our policies.
Standard #:	22VAC40-665-770-B-5
Description:	Based on record review and interview, the center's emergency preparedness plan did not contain procedural components for continuity of operations to ensure that essential functions are maintained during an emergency. Evidence: 1. The center did not have documentation of Continuity of Operations procedures to ensure that vital functions are maintained during an emergency. 2. The administration confirmed that it the procedures had not been created.
Plan of Correction:	Documentation of Continuity of Operations has been created and added to our emergency preparedness plan.