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Everbrook Academy
201 12th Street South
Suite 102
Arlington, VA 22202
(571) 344-3589

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: Feb. 4, 2020

Complaint Related: Yes

Areas Reviewed:
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

An unannounced investigation was conducted 02/04/2020 in response to a complaint regarding staff to child ratio for two year old children. During the investigation staff were interviewed, the files of children and staff were reviewed, and the two's 1 and two's 2 rooms were observed. The preponderance of evidence supports the allegations.This complaint has been determined to be valid.The exit interview was conducted with the director. If you have any questions pertaining to this investigation, please contact

Standard #: 22VAC40-185-50-B
Complaint related: Yes
Description: Based on interview, records and reports on children were not maintained and made accessible for two years after termination of services.

1. Staff A could not produce past name to face records.
2. When asked for all name to face records for 01/23/2020, 01/24/2020 and 01/27/2020, Staff A stated that she could not find them.

Plan of Correction: Other Attendance records are available for viewing if FTN sheets are not available if needed. A system is in place to turn in FTN sheets daily.

Standard #: 22VAC40-185-350-E-3
Complaint related: Yes
Description: Based on record review and interview, for two-year-old children: one staff member for every eight children were not kept.

1. On 01/23/2020 and 02/04/2020 the ratio of one staff for every group of eight two-year-old children was not kept.
2. Staff B confirmed that on 02/04/2020 she was left alone with 10 2 year olds in her care.
3. Multiple staff interviews and the ?Face-to-Name Transition Sheet? dated 01/23/2020 for the Early Preschool classroom confirmed that staff-to-children ratio requirements were not met from approximately 8:12 am to 9:00 am, when 11 children were under the supervision of 1 staff member, exceeding the ratio by 3 children.

Plan of Correction: Teacher was in ratio but was not indicated on the FTN sheet. Director was in classroom on 02/04/2020 in ratio. All teachers are retrained on FTN procedures. Staff to child ratios will be maintained at all times.

Standard #: 22VAC40-185-350-F
Complaint related: Yes
Description: Based on interview, the center reassigned children from their regular group and staff members casually and repeatedly.

1. Staff C stated children are moved to accommodate ratio.
2. Staff D stated children are moved around in the morning to accommodate ratio.
3. Multiple staff interviews confirmed that staff-to-children ratio requirements are not met in the mornings, when classrooms are combined, for approximately 2-5 minutes until a manager is available to assist and/or move children around to other classrooms at least once or twice a week.

Plan of Correction: Schedules were adjusted to maintain a more stable environment in the mornings. Maintain schedules as much as possible to prevent in future.


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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