VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Spring Hill Academy
6309 Grovedale Drive
Alexandria, VA 22310
(703) 848-5105

Current Inspector: Mahrukh Aziz (571) 835-4718

Inspection Date: July 30, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 20 Access to minor?s records 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs. Senate Bill 668 now requires licensed child day centers, licensed family day homes, and religious exempt child day centers to obtain a copy of the results of a criminal history name search and sex offender registry check from any state in which the individual has resided in the preceding five years (prior to approval or employment and goes into effect 07/01/2020). All existing employees and volunteers, as well as adult household members who have lived in another state in the previous five years must complete a state criminal history name check and sex offender registry check from the other state, and the criminal history background check and sex offender registry check results must be received and provided to the child care provider by 12/31/2020. Again, anyone who has lived out of state within the past 5 years must now also obtain: 1. An out of state central registry check 2. An out of state sex offender registry check 3. An out of state criminal history record check (if the state is not part of NFF). Out of state checks are not handled by OBI. To obtain an out of state criminal background check and sex offender registry check, go to the Interstate Criminal Background Check Contact chart from the VDSS website that lists the contact information for each state and territory of the United States. Please see the memo sent and dated - 06/26/2020 on the subject of 2020 Legislative Implementation.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated and concluded on 07/30/2020. The assistant director was contacted by telephone to initiate the inspection. There were (36) children present and (9) classroom staff in (8) separate groups. The inspector emailed the assistant director a list of items required to complete the inspection. The Inspector reviewed (3) children?s records and (3) staff records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined (1) non-compliance with applicable standards and was documented on a violation notice issued to the facility. If you should have any questions, please call or send an email to charles.perkins@dss.virginia.gov. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on review, 1 of 3 children files indicated that the center did not maintain a record with all of the required information for an enrolled child. Evidence - 1. On the date of inspection (07/30/2020), it was determined that the information viewed to establish the proof of Child #3's identity and age was not found on the approved list of acceptable documentation. 2. The center documented the viewing of a social security card for Child #3 and stated that the parents have yet to receive the child's birth certificate.
Plan of Correction:	A letter of birth from the hospital (where the child was born) will be requested in order to establish the proof of identification.