VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Rollingwood Academy
1752 Prodan Lane
Va beach, VA 23453
(757) 430-8244

Current Inspector: Trisha Brown (757) 404-2601

Inspection Date: Oct. 6, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate virtual remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on October 6, 2020 and concluded on October 7, 2020. The program director was contacted by telephone to initiate the virtual inspection. There were 63 children and eight staff present. The inspector reviewed a list of items required to complete the inspection. The inspector reviewed four children?s records and four new staff records during the remote inspection to ensure documentation was complete. Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility. The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on record review the center failed to ensure that two references are checked prior to employment as required. Evidence: 1 - Three out of four staff records reviewed did not have two references checked prior to the documented date of hire. a. Staff 3 has a documented date of hire as August 26, 2020. However, the two references that were checked are September 12th and September 13th of 2020. The references were not checked until more than 10 days after the date of hire. b. Staff 4 has a documented date of hire as August 26, 2020. However, the two references that were not checked until two days after the hire date on August 28, 2020. c. Staff 5 has a documented date of hire as September 2, 2020. However, one reference was not checked until two days after the hire date on September 4, 2020.
Plan of Correction:	Date to be Corrected: Prior to hiring any new employees We will make sure two references are checked prior to the documented date of hire of any new staff.
Standard #:	22VAC40-185-260-B
Description:	Based review of documentation the center failed to ensure that a health inspection is obtained annually. Evidence: 1 - The most recent health inspection available is dated February 13, 2019. 2 - Staff 1, the program director, confirmed that the health inspection dated February 13, 2019, was the date of the most recent health inspection available for review.
Plan of Correction:	Date to be Corrected: 10/7/2020 We have obtained a health inspection on 10/7/2020. Please find the completed health inspection attached.
Standard #:	22VAC40-185-550-D
Description:	Based on interview the center failed to ensure that a monthly practice evacuation drill is implemented. Evidence: Staff 1, the program director, stated that there was not evacuation drill practiced during the months of May and June 2020.
Plan of Correction:	Date to be Corrected: 10/9/2020 Moving forward we will conduct not only 2 evacuation drills during the school year, but also 1 evacuation drill during the month of summer camp as well, during May-June.
Standard #:	22VAC40-191-60-D-1
Description:	Based on record review the center failed to request central registry results within seven days of staff being hired. Evidence: 1 - The record for staff 4 contains documentation that the search of the central registry was requested on September 10, 2020. However, the documented date of hire is August 26,2020. Therefore, the search of the central registry was not requested until 15 days after the staff's first day of employment.
Plan of Correction:	Date to be Corrected: 10/9/2020 We will make sure to receive documentation of a completed central registry check by every new hire, before their "date of hire."
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review the center failed to ensure that staff submit to fingerprinting prior to employment. Evidence: 1 - The records for staff 3 and 4 contain documentation of fingerprints obtained after the date of hire. a. Staff 3 and 4 have documented dates of hire as August 26, 2020. However, the fingerprints results for staff 3 and 4 are dated August 31, 2020, five days after the documented date of hire.
Plan of Correction:	Date to be Corrected: 10/9/2020 We will make sure documentation of fingerprints are obtained before the "date of hire" of all new employees.
Standard #:	63.2(17)-1720.1-B-4
Description:	Based on record review and interview the center failed to obtain the required out of state criminal history record check prior to employment for staff hired after July 1, 2020. Evidence: 1 - The record for staff 2 did not contain documentation of an out of state criminal history record background check. a. The staff record contained a documented date of hire as August 26, 2020. b. The staff record contained an out of state child abuse and neglect background check from the state of Illinois. 2 - Staff 1, the program director, stated that she was unfamiliar with the new background check requirements.
Plan of Correction:	Date to be Corrected: 10/9/2020 We will make sure documentation of an out of state criminal history background check is obtained before the "date of hire" of all new employees that have lived outside of VA in the last 5 years.