VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Boys & Girls Club of Harrisonburg and Rockingham County-Plains
225 American Legion Drive
Timberville, VA 22853
(540) 896-3310

Current Inspector: Beth Orebaugh (540) 847-9173

Inspection Date: March 18, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 20 Access to minor?s records 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Comments:

The inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on March 18, 2021 and concluded on March 23, 2021. The in-charge person was contacted by telephone to initiate the inspection. There were no children present and no staff. The inspector emailed a list of items required to complete the inspection. The Inspector reviewed two children's records and two staff records along with five officer/agent records submitted by the facility to ensure documentation was complete. Please complete the "plan of correction" and "date to be corrected" for each violation cited on the violation notice and return it to me within 10 calendar days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word "corrected" is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again, and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility. The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-191-40-D-1-A
Description:	Based on review of the board of directors information submitted 03/23/2021 and staff interview, the facility did not obtain required background checks for each Board officer and agent within 30 days after the change. Evidence: 1. Board officer #1 took office 01/27/2021 had documentation of a sworn statement dated 03/14/2021 exceeding the 30 days from when the board officer took office and did not have documentation of a search of the central registry check. 2. Board officer #2 took office 01/27/2021 did not have documentation of a sworn statement or search of the central registry check. 3. Board officer #3 took office 01/27/2021 did not have documentation of a sworn statement or search of the central registry check.
Plan of Correction:	Per administrative staff the facility is working to get all of the background checks completed.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on review of the board of directors information submitted on 03/23/2021 and staff interview, the facility did not obtain required background checks for each Board officer within 30 days after the change. Evidence: 1. Board officer #1 took office 01/27/2021 did not have documentation of a fingerprint background check. 2. Board officer #2 took office 01/27/2021 did not have documentation of a fingerprint background check. 3. Board officer #3 took office 01/27/2021 did not have documentation of a fingerprint background check.
Plan of Correction:	Per administrative staff the facility is working to get all the background checks completed.