VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Tameika King (804) 629-7486

Inspection Date: March 30, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on 3/25/2021 and concluded on 3/30/2021. The Director was contacted by telephone to initiate the inspection. There were 48 children present with 14 staff. The inspector emailed the Director a list of items required to complete the inspection. The inspector reviewed 4 children?s records, 4 staff records and 2 medications and authorizations submitted by the facility to ensure documentation was complete. The information gathered during the inspection determined non-compliance with applicable standards or laws and violations were documented on the violation notice issued to the facility. The licensing inspector has reviewed with the Provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on record review and interview, the center did not obtain documentation of each child's immunizations prior to the first date of attendance. Evidence: Child #1 (first date of attendance: 7/13/2020) record does not contain documentation of immunizations. The center Director confirmed that immunizations had not yet been obtained.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-140-A
Description:	Based on record review and interview, the center did not obtain documentation of each child's physical exam within the first 30 days of attendance. Evidence: Child #1 (first date of attendance: 7/13/2020) record does not contain documentation of a physical exam. The center Director confirmed that a physical had not yet been obtained.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-160-A
Description:	Based on record review and interview, each staff has not submitted documentation of a negative tuberculosis (TB) screening within the first 21 days of employment. Evidence: 1. Staff #2 (date of hire: 8/17/2020) file does not contain documentation of a TB screening. 2. Staff #4 (date of hire: 9/21/2020) file does not contain documentation of a TB screening.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-60-A
Description:	Based on record review and interview, the center did not maintain an up-to-date record for each child. Evidence: The most recent documentation of a review for Child #4's (date of enrollment: 3/10/2018) record is dated 3/10/2020. Records are required to be reviewed for updates annually.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-240-A
Description:	Based on record review and interview, staff have not received all of the required training by the end of their first day assuming job responsibilities. Evidence: 1. Staff #3 (date of hire: 2/17/2021) record does not contain documentation of 'Recognizing child abuse and neglect' training. 2. Staff #4 (date of hire: 9/21/2020) record does not contain documentation of 'Recognizing child abuse and neglect' training.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-60-B
Description:	Based on record review and interview, each employee has not completed a sworn disclosure statement. Evidence: Staff #3 (date of hire: 2/17/2021) file does not contain a sworn disclosure statement. The center Director confirmed that a sworn disclosure statement has not yet been completed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-60-C-2
Description:	Based on record review and interview, the center has not obtained a central registry background check for each employee within the first 30 days of employment. Evidence: Staff #3 (date of hire: 2/17/2021) file does not contain the results of a central registry background check. The center Director was able to produce a photo copy of a background check that had been completed by the employee, however they do not know when or if it was mailed out for completion.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	63.2(17)-1720.1-B-4
Description:	The center has not obtained an out-of-state child abuse and neglect search and/or an out-of-state sex offender registry background search for each employee that has resided outside of the state of Virginia within the first 30 days of employment. Evidence: 1. Staff #4's sworn disclosure statement confirms that they have lived in the state of Maryland within 5 years prior to employment with the center. 2. Staff #4 (date of hire: 9/21/2020) file does not contain the results of a Maryland child abuse and neglect background check. 3. Staff #4 file does not contain the results of a Maryland sex offender registry search.
Plan of Correction:	Not available online. Contact Inspector for more information.