VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Learning Experience
4683 Pouncey Tract Road
Glen allen, VA 23059
(804) 360-4226

Current Inspector: Florence Martus (804) 389-0157

Inspection Date: May 24, 2021 , May 25, 2021 , June 1, 2021 , June 2, 2021 , June 3, 2021 and June 4, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on 05/24/2021 and concluded on 06/04/2021. The director was contacted by telephone to initiate the inspection. There were 55 children present and 12 staff. The inspector emailed the director a list of items required to complete the inspection. The inspector reviewed four children?s records and four staff records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliances with applicable standards or law and violations were documented on the violation notice issued to the facility. Please complete the 'plan of correction' and 'date to be corrected' for each violation cited on the violation notice and return it to me within 5 business days from receipt. You will need to specify how the deficient practice will be or has been corrected. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. The licensing inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on a review of four children's records, the center did not ensure two of four records contained the required information. Evidence: 1) The two emergency contacts in the record for Child #3, enrolled on 05/10/21, did not contain the address of each designated person. 2) The first emergency contact in the record for Child #4, enrolled on 04/27/21, did not contain the address of the designated person. Each child record should contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Per the Center: "Director contacted families to add the information."
Standard #:	22VAC40-185-550-D
Description:	Based on a review of documents and interview, the center did not implement a minimum of two shelter-in-place practice drills per year for the most likely to occur scenarios. Evidence: 1) The licensing inspector observed the center's emergency drill log for the year 2020. The most recent shelter-in-place drill was documented on 02/21/20. 2) During interview, a member of management confirmed a second shelter-in-place drill was not practiced in 2020.
Plan of Correction:	Per the Center: "Twice a year, a shelter-in-place practice will be implemented. 1 in Spring and 1 in Fall."
Standard #:	22VAC40-185-550-M
Description:	Based on a review of five injury records, the center did not ensure the written records of children's serious and minor injuries contained the required information. Evidence: 1) Out of the five injury records reviewed, none of the records contained documentation of any future action to prevent recurrence of the injury. 2) Two injury records reviewed did not contain documentation of the date and time when parents were notified. 3) One injury record reviewed did not contain documentation of how parent was notified. 4) One injury record reviewed did not contain documentation of the date and time the injury occurred.
Plan of Correction:	Per the Center: "Form is being changed with the proper info."
Standard #:	63.2(17)-1720.1-B-4
Description:	Based on a review of four staff records and interview, the center did not obtain the results of a sex offender registry check and a search of the child abuse and neglect registry or equivalent registry from any state in which one individual has resided in the preceding five years within the required timeframes. Evidence: 1) The record for Staff #4, hired on 03/22/21, indicated the staff had resided in another state outside of Virginia within the last five years. The record did not contain a sex offender registry check from the state the staff member had resided. The out-of-state sex offender registry is required to be obtained prior to hiring. The record did not contain a search of the child abuse and neglect registry from the state the staff member had resided. The search of the child abuse and neglect registry is required to be requested within the first 30 days of being hired. 2) During interview, a member of management confirmed this information during the remote inspection.
Plan of Correction:	Per the Center: "Management is doing the search and if help is needed will contact DSS for support."