VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Firefly Childcare New Dorset
2426 New Dorset Circle
Powhatan, VA 23139
(804) 822-1185

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: July 29, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews, and a virtual tour of the program. A monitoring inspection was initiated on 7/29/2021 and concluded on 7/29/2021. The director was contacted by telephone and a virtual inspection was conducted. There were 88 children present, ranging in ages from 2 years to 12 years, with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions, please contact me at 804-381-8487 or tara.barton@doe.virginia.gov.

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on review of five staff files, the facility failed to have documentation of a negative tuberculosis test or screening within 21 days of employment. Evidence: Staff A (date of hire 3/1/2021), Staff B (date of hire 6/21/2021), and Staff E (date of hire 3/8/2021) did not have documentation of a tuberculosis test or screening on file.
Plan of Correction:	All staff will obtain a tuberculosis test or screening prior to hire.
Standard #:	22VAC40-185-60-A
Description:	Based on review of 5 children's files, the facility failed to obtain proof of identity and age for each child within 7 days of enrollment. Evidence: Child C (date of enrollment 6/7/2021) did not have documentation of viewing proof of the child's identity and age on file.
Plan of Correction:	Center staff will obtain each child's documentation of proof of identity and age within 7 days of enrollment.
Standard #:	22VAC40-185-70-A
Description:	Based on review of five staff files, the facility failed to have written information to demonstrate that each staff possesses the education and experience required by the job position. Evidence: Staff 2 (date of hire 6/21/2021) did not have documentation of education and experience to meet qualification of program leader.
Plan of Correction:	Center staff will obtain the documentation that program leaders meet qualifications.
Standard #:	22VAC40-185-510-C
Description:	Based on a review of four medications, the center did not ensure that procedures for administering medication shall include methods to prevent use of outdated medication. Evidence: 1. There was an emergency medication with an expiration date of 4/2021. 2. The center director confirmed that the medication was expired and had not been returned to the parent.
Plan of Correction:	Expired medications will be returned to parent within 14 days of expiration or will be discarded.
Standard #:	22VAC40-191-60-B
Description:	Based on review of five staff files, the facility failed to have each employee complete a sworn disclosure statement prior to employment. Evidence: Staff B (date of hire 6/21/2021) did not complete a sworn disclosure until 7/29/2021. Staff D (date of hire 7/7/2021) did not sign a sworn disclosure statement until 7/12/2021. Staff E (date of hire 3/8/2021) did not sign a sworn disclosure statement until 3/31/2021.
Plan of Correction:	All staff will sign a sworn disclosure statement prior to employment.
Standard #:	22VAC40-191-60-C-2
Description:	Based on review of 5 staff files, the facility failed to have documentation of a search of the central registry (CPS check) within 30 days of hire. Evidence: Staff 2 (date of hire 6/21/2021) did not have documentation of a search of the central registry on file. Center administration stated that the CPS check had not been mailed.
Plan of Correction:	The search of the central registry (CPS check) will be mailed asap.