VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Bullock's Busy Beez Academy, LLC
4489 Martinsburg Pike
Clear brook, VA 22624
(540) 313-4040

Current Inspector: Amy Tomblin (804) 629-3923

Inspection Date: Sept. 10, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

A supplemental page was provided.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program. A monitoring inspection was conducted on September 10, 2021. The owner was contacted by telephone and a virtual inspection was conducted. There were 10 children, ranging in age from 1 year to 4 years, present and in the care of three staff. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies. A total of 2 children's records and 2 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on review of two children's records and discussion with the owner, the center failed to obtain a child's immunization record before the child attended the center. Evidence: 1. The record of Child #1 contained an immunization record dated 07/22/2021. The first date of attendance for Child #1 was 06/19/2021. 2. The owner confirmed the immunization record was not submitted before the child started at the center.
Plan of Correction:	The staff will ensure that before any child attends the center they will obtain a signed immunization record from the child's physician.
Standard #:	22VAC40-185-140-A
Description:	Based on review of two children's records and verification from the owner, one child's record did not contain documentation of a physical examination within the first month of enrollment. Evidence: 1. The record of Child #1 contained documentation of having received a physical examination dated 07/27/2021. The first date of attendance for Child #1 was 06/19/2021. 2. The owner verified that the parent of the child submitted a late physical examination.
Plan of Correction:	The center will ensure that documentation of a physical examination is obtained for every child within the first month of attendance.
Standard #:	22VAC40-185-160-A
Description:	Based on the review of two staff records and discussion with the owner, one staff member had not obtained documentation of having received a negative tuberculosis (TB) screening or test. Evidence: 1. The record for Staff Member #2 did not contain documentation of a TB screening/test. Date of hire for Staff Member #2 was 04/05/2021. 2. The owner thought the staff member had received her TB screening but there was no documentation available.
Plan of Correction:	The staff member will either locate and submit to the owner proof of her TB screening or she will obtain a new TB screening.
Standard #:	22VAC40-185-240-D-5
Description:	Based on record review and discussion with the owner, the center failed to always have a staff member who had completed Daily Health Observation training present during all operating hours. Evidence: 1. Only Staff Member A had current training in Daily Health Observation. Staff Member A works each day from either 7:30am to 5:00pm or 8:00am to 5:00pm. The stated operating hours for the center are 6:30am to 7:00pm. A staff member trained in Daily Health Observation is not always on-site when the center is open and when there are children present. 2. The owner stated that currently children do not arrive until approximately 7:00am and are normally picked-up in the evenings by 5:00pm, but there are times when Staff Member A is not working when children are in care.
Plan of Correction:	The owner will ensure that enough staff members are trained in Daily Health Observation so there is always at least one trained staff member present.
Standard #:	63.2(17)-1720.1-B-4
Description:	Based on review of two staff records and verification from the owner, the center failed to obtain one of the required out-of-state background checks for one new staff member. Evidence: 1. The record for Staff Member #1 did not contain the results of a sex-offender search from the state she had lived in within the last five years. Date of hire for Staff Member #1 was 08/31/2021. 2. The owner verified that a sex-offender search from the state the staff member had previously lived had not been conducted.
Plan of Correction:	The center will obtain a sex offender search as soon as possible and in the future will obtain these results before a staff member begins working.