VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Primrose School at Moorefield Station
43345 Bissell Terrace
Ashburn, VA 20148
(703) 726-9306

Current Inspector: Charles Perkins (703) 309-3963

Inspection Date: Sept. 20, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 20 Access to minor?s records 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Discussion that the final regulation to amend Standards for Licensed Child Day Centers (22VAC40-185, now 8VAC20-780) to address federal health and safety requirements will become effective on October 13, 2021. Below is the link to view those standards with marked edits and changes. https://townhall.virginia.gov/L/viewXML.cfm?textid=15030 An additional investigation was conducted as a result of an incident that allegedly occurred on 08/31/2021 and was self reported by the center to the Office of Child Care Health and Safety (Fairfax). Evidence gathered through the review of documentation and the interview process determined that there was not a violation to be cited. A copy of a memo dated - 06/26/2020 was sent to the center in regards to out-of-state background checks and the time table to obtain them.

Comments:

A monitoring inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews, and a virtual tour of the program. This inspection was initiated and concluded on 09/20/2021. The Director was contacted and a virtual inspection was conducted. There were 116 children present, ranging from 3 months to 5 years in age, with 23 staff supervising, within 10 separate classrooms. The inspector reviewed compliance in the areas of administration; physical plant; staffing and supervision; programming; medication; special care and emergencies; and nutrition. A total of 5 children records, and 5 staff records were reviewed. Information gathered during the inspection determined that there was a non-compliance with an applicable code. This violation was documented on the Violation Notice issued to the program. If you should have any questions, please call or send an email to charlie.perkins@doe.virginia.gov. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:

Standard #:	63.2(17)-1720.1-B-4
Description:	Based on review and interview, 1 of 5 staff files indicated that an out-of-state background check was not obtained before the staff person reported to the Child Day Center (CDC). Evidence - 1. On the date of inspection (09/20/2021), an Out-of-State Sex Offender Registry check (SOR) from the State of Florida was not available for review for Staff #3. 2. The Center Director stated (during an interview conducted on the date of inspection) that a SOR request for Staff #3 was sent out 09/07/2021. 3. Staff #3 was in attendance on the date of inspection. The start date of Staff #3 was listed as 09/07/2021.
Plan of Correction:	As stated above, this request was sent 09/07/2021. Based on the information listed on the DOE website, the term "within 30 days of hire date" was interpreted as having more time. As is, this request was sent within one week after hire date. Once this finding is returned, it shall be shared with the Licensing Inspector (LI).