VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hopkins House - Helen Day Preschool Academy
1224 Princess Street
Alexandria, VA 22314
(571) 480-4087

Current Inspector: Karen Dickens (571) 423-6978

Inspection Date: Dec. 3, 2021

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program. A monitoring inspection was initiated and concluded on December 3, 2021. The director was contacted by telephone and a virtual inspection was conducted. There were 27 children present, ranging in ages from 8 months to 4 years, with 8 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of three child records and three staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Thank you for your cooperation today. If there are any questions, please contact karen.dickens@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on record review and interview, two of three records did not contain documentation of fingerprint results. Evidence: 1. Staff #2's record (Date of hire-09/21/2021) did not contain documentation of fingerprint results. 2. Staff #3's record (Date of hire-08/30/2021) did not contain documentation of fingerprint results. 3. Staff #4 stated that the central office processes staff background checks and documentation of fingerprint results was not available at the time of inspection.
Plan of Correction:	Staff records will be updated and a copy of the fingerprint results will put into the record.
Standard #:	22.1-289.035-B-4
Description:	Based on record review, the child day center did not obtain obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff #1's record (Date of hire-09/28/2020) contained documentation of a Sworn Disclosure dated 09/17/2020 that confirmed that staff had lived in the state of Pennsylvania in the past 5 years. Documentation of a Pennsylvania Central Registry dated 09/02/15, Sex Offender, and Criminal Background check was dated 09/03/2015. These results were not obtained by the center and were expired.
Plan of Correction:	A criminal background check, Central Registry, and Sex Offender search will be conducted by the center and the file will be documented.
Standard #:	22VAC40-185-550-B
Description:	Based on record review, the center did not ensure that the emergency plan was reviewed and updated annually. Evidence: 1. The Emergency Plan had not been updated to reflect new staff and management. The plan was last updated on 03/12/2020.
Plan of Correction:	The Emergency Plan will be reviewed and updated to reflect new staff members.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and interview, three of three records did not contain documentation of a central registry finding within 30 days of employment or volunteer service. Evidence: 1. Staff #1's record (Date of hire-09/28/2020) did not contain documentation of a Central Registry finding. 2. Staff #2's record (Date of hire-09/21/2021) did not contain documentation of a Central Registry finding. 3. Staff #3's record (Date of hire-08/30/2021) did not contain documentation of a Central Registry finding. 4. Staff #4 stated that the central office processes paperwork and the documentation of the Central Registries were not available during the time of the inspection.
Plan of Correction:	The Central Registry results will be located and the files will be documented.
Standard #:	8VAC20-780-160-A-1
Description:	Based on record review, the center did not obtain documentation of tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff #3's record (Date of hire-08/30/21) did not contain documentation of a tuberculosis screening.
Plan of Correction:	The TB test results will be documented in the record.
Standard #:	8VAC20-780-70
Description:	Based on record review, required records were not kept for each staff person. Evidence: 1. Staff # 2's record (Date of hire-09/21/2021) did not contain documentation of two or more reference checks prior to employment. Documentation was not available during the time of the inspection. 2. Staff #3's record (Date of hire-08/30/2021) did not contain documentation of two or more reference checks prior to employment. Documentation was not available during the time of the inspection.
Plan of Correction:	The staff records will be documented with the reference checks.
Standard #:	8VAC20-780-240-B
Description:	Based on record review, two of three staff records was missing documentation of receiving orientation training no later than seven days of the date of assuming job responsibilities. Evidence: 1. Staff #2's record (Date of hire- 09/21/2021) did not contain documentation of a completed orientation and child abuse and neglect training. 2. Staff #3's record (Date of hire- 08/30/2021) did not contain documentation of a completed orientation and child abuse and neglect training.
Plan of Correction:	The staff records will be updated.