VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Clover Hill Children's Center
7001 Chital Drive
Midlothian, VA 23112
(804) 639-1632

Current Inspector: Molly Muscat (804) 588-2367

Inspection Date: Nov. 8, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS.

Technical Assistance:

The requirements in section 22.1-289.058 of the Code of Virginia apply to all licensed programs. Any building built before 2015 used to operate a child care program must be equipped with at least one carbon monoxide detector, effective September 1, 2021.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program. A monitoring inspection was initiated on November 08, 2021 and concluded on November 08, 2021. The director was contacted by telephone and a virtual inspection was conducted. There were 99 children present, ranging in ages from 8 months to 4 years, with 26 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on a review of staff records, the center did not ensure that each staff record contains all required documentation. Evidence: 1. The record of Staff #5 contains a telephone reference check that is not signed. 2. The record of Staff #2 (DOH 9/14/21) contains documentation of a tuberculosis (tb) screening dated 6/23/20. Staff hired prior to October 13, 2021, shall have had a tb screening completed within 12 months prior to employment. 3. Administration acknowledged the reference wasn't signed and the tb was late.
Plan of Correction:	1. Going forward with new hires, the director will follow the new orientation checklist provided by the Department of Education Office of Child Care Health and Safety. 2. The director will make updates to the reference sheet that clearly identifies who did the reference check. 3. The director will be responsible for ensuring reference checks are completed and reference check sheets are filled out correctly with signature.
Standard #:	22VAC40-185-280-B
Description:	Based on observation and interview, the center did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The infant room had an unlocked cabinet containing cleaning materials with labels stated "keep out of the reach of children" and "warning." 2. Administration acknowledged the cabinet was not locked.
Plan of Correction:	1. The director and the assistant director will retrain all teachers at the upcoming staff meeting on 11/18/21 regarding the proper way to store hazardous substances according to the standards for licensed child day centers. 2. Director and assistant director will check classroom cabinets periodically to ensure they are locked if hazardous substances are located inside of it.
Standard #:	22VAC40-185-560-F
Description:	Based on a review of records and interview, the center did not ensure to follow the most recent, age-appropriate nutritional requirements of a recognized authority such as the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). Evidence: 1. Documentation of the center's menu contains one component of the USDA's two component requirement. 2. Administration acknowledged there was only one approved component being served.
Plan of Correction:	1. The director will speak with the owner who purchases food for the center and let her know we need to follow the USDA snack and meal patterns with specified components. I will give the owner a copy of the licensing inspection with the representative's findings. 2. The director will give USDA snack and meal patterns guidelines to our cook and post a copy in the kitchen by 11/22/21. 3. The cook is responsible for creating the menu and following the USDA snack and meal patterns guidelines with specified components.