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Head Start at Poplar Creek
3302 Craggy Oak Ct
Williamsburg, VA 23188
(757) 229-9332

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: Jan. 11, 2022 and Jan. 12, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.

Technical Assistance:
New requirements became effective on October 13, 2021. The facility has not yet fully complied with the following requirement(s): 8VAC20-780-(7)-550 - Procedures for emergencies:
Procedures to reunite children with a parent or authorized person designated by the parent to pick up the child;
Accommodations or special requirements for children with special needs to ensure their safety during evacuation or relocation
Continuity of operations to ensure that essential functions are maintained during an emergency*center shall have emergency preparedness plan

Comments:
This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program.

A monitoring initial inspection was initiated on January 11, 2022 and concluded on January 12, 2022. The director was contacted by telephone and a virtual inspection was conducted. The inspector reviewed compliance in the areas of administration, physical plant, programming, medication, special care and emergencies and nutrition. A total of 1 staff record and the background checks for 5 individuals were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:
Standard #: 8VAC20-780-40-N
Description: Based on documentation review and staff interviews, the licensee did not ensure to develop a written playground safety procedures that includes all required items.

Evidence: The playground procedures available for review did not include the following information;
1) Provision for active supervision by staff to include scanning play activities, and circulating among children.
2) Method of maintaining resilient surface.

Plan of Correction: Program Director will update playground procedures.

Standard #: 8VAC20-780-540-C
Description: Based on observation nd staff interviews, the licensee did not ensure to have all required items for the first aid kit.

Evidence: The first aid kit available for review during the inspection did not include a triangular bandages.

Plan of Correction: Program director will purchase triangular bandages for first aid kits.

Standard #: 8VAC20-780-550-A
Description: Based on documentation review and staff interviews, the licensee did not ensure to develop a written emergency preparedness plan that addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place, and lockdown. The plan, which shall be developed in consultation with local or state authorities, shall include the most likely to occur emergency scenario or scenarios, including fire, severe storms, loss of utilities, natural disaster, chemical spills, intruder, violence at or near the center, terrorism specific to the locality, and other situations, including facility damage that requires evacuation, lockdown, or shelter-in-place.

Evidence: The emergency plan procedures available for review did not include the following information;
1) Establishment of center emergency officer and backup officer to include 24-hour contact telephone number for each
2) Assembly points, relocation site and secondary means of egress, and complete evacuation of the buildings
3) Staff training requirement, drill frequency, and plan review and update

Plan of Correction: Program Director will update emergency preparedness plan.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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