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Potowmack CASA and Camp
46465 Esterbrook Circle
Sterling, VA 20165
(703) 777-0343

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Jan. 27, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.

Technical Assistance:
Discussed the medication container and the importance of being able to open it. Discussed the importance of having medication authorization forms for students with emergency medications. Discussed the ipad and the importance of having access to the children's records. Discussed the injury prevention plan. Discussed the requirements for children with food allergies. Discussed the bulletin board in the classroom and what is required to be posted.

Comments:
An unannounced monitoring inspection was conducted on 1/27/2022. At the time of entrance, 22 children were in care with 2 staff members present. Most of the children were playing outside and 4 children stayed inside during the inspection. Interactions between the children and staff were positive. Two staff CPR and First Aid certification and MAT certification was reviewed. The children records, attendance records and injury reports were not available as the ipad was not working that contained the child and staff records. The physical space, emergency supplies, evacuation drills and the Emergency Preparedness Plan were reviewed. The medications were unavailable during the inspection. The staff member did not know how to open the medication box. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:
Standard #: 8VAC20-780-40-I
Description: Based on interview, the center did not develop written procedures for injury prevention.
Evidence:
1. Staff member #1 stated she did not have a injury prevention plan for the center.

Plan of Correction: An injury prevention plan will be placed on site no later than February 4th.

Standard #: 8VAC20-780-50-A
Description: Based on observation, staff and children's records were not treated confidentially.
Evidence:
1. The center had the supplemental page posted on the bulletin board from the 2/06/2020 inspection. This page is considered confidential.

Plan of Correction: The supplemental page will be removed from the licensing board on February 2nd which is the next active day of CASA.

Standard #: 8VAC20-780-60-A
Description: Based on interview, the center did not maintain and keep at the center a separate record for each child enrolled that included the required information.
Evidence:
1. During the inspection, the center's ipad that contains all the children's records was not working and was not accessible.

Plan of Correction: The iPad and it's contents are now available to the staff who have the correct passwords and information.

Standard #: 8VAC20-780-60-A-8
Description: Based on interview and review of the allergy list, the center did not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Evidence:
1. Two children at the center had a food allergies and the center did not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

Plan of Correction: Written care plans for all children with allergies will be placed on site no later than February 3rd.

Standard #: 8VAC20-780-510-F
Description: Based on interview, the center did not have medication authorization available to staff during the entire time it is effective.
Evidence:
1. Staff #1 stated she had a emergency medication for one child, but did not have medication authorization and was not able to open the medication box during the inspection. She stated she did not know how to open the box.

Plan of Correction: The lockbox that contains the forms and medication will have a new lock placed on it and the code will be given to the staff and recorded in the Supervisors Operational Binder at the site.

Standard #: 8VAC20-780-540-E
Description: Based on interview, the center did not have one working, battery-operated radio in each building used by children as required.
Evidence:
1. Staff #1 stated she did not have a working battery operated radio.

Plan of Correction: The staff were given a functioning battery operated radio on January 28th.

Standard #: 8VAC20-820-120-E-2
Description: Based on observation, the center did not have the most recent inspection of the facility posted.
Evidence:
1. The center had an inspection summary and supplemental page (confidential and should not have been posted) from 2/06/2020, but did not have the most recent summary from 3/17/2021.

Plan of Correction: The inspection summary from 2/06/2020 will be replaced with this inspection summary dated 1/27/2022. This will be done on 2/2/22.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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