VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST Education, Inc. - Creekside Elementary
1000 Bennetts Creek Park Road
Suffolk, VA 23435
(757) 636-5899

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: March 17, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 SANCTIONS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (22VAC40-191) 20 Access to minor?s records 22.1 Early Childhood Care and Education 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Today we discussed "hire dates" (employment) versus the date a staff begins working (assuming job responsibilities) and how they relate to timing requirements for Background checks and orientation training. In order for the department to ascertain whether certain requirements are met with regard to timing, these dates will need to be documented specifically in staff records if they differ. Staff should not be "hired" (employed) until the results of the federal Criminal Record Check is received back. Program specific orientation training must be completed prior to the new staff working alone with children and no later than 7 days after they assume job responsibilities. New staff must receive the required written policies / procedures / documentation prior to working alone with children and within 7 days of employment. **The applicant must send evidence to the licensing inspector that the background checks have been requested no later than 10 days of this notification dated 3/18/2022. The applicant must also then forward the results to the licensing inspector upon receipt.**

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interview and a virtual tour of the facility. A subsidy health and safety (SHSI) inspection was initiated and concluded on 3/17/2022. There were 22 children present, with 3 staff during the inspection. A licensing inspection was also conducted on this date. Both inspections combined cover subsidy health and safety regulations. Only subsidy requirements that are not covered in licensing standards were reviewed during this supplemental inspection. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of records and interview, the licensee was unable to demonstrate that a search of the central registry is obtained for every staff within 30 days of employment. The records for staff #1 (hired 10/4/2021) and staff #3 (hired 1/5/2021) did not contain the results of a Search of the Central Registry. The area manager was unable to locate this documentation during the inspection but did provide documentation that new requests for a Search of the Central Registry were completed for staff #1 and staff #3 on 2/22/2022 when it was discovered that they were not in the records.
Plan of Correction:	A request for the search of the central registry was completed for staff #1 and staff #3 on 2/22/2022. The results will be placed in the records for staff #1 and staff #3 upon receipt and a copy forwarded to the licensing inspector.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of records and interview, the licensee was unable to demonstrate that the results of a physical exam have been obtained for each child upon attendance or within one month after enrollment. Evidence: Three children's records were reviewed. The record for child #1, whose first date of attendance was documented as 9/7/2021, did not contain the results of a physical examination. The area manager confirmed that he was unable to locate this documentation during the inspection.
Plan of Correction:	The parents will be contacted by the end of next week to request a copy of child #1's physical results and they will be placed in the child's record upon receipt.
Standard #:	8VAC20-780-540-E
Description:	Based on observation and interview, the licensee did not ensure that all required nonmedical emergency supplies were available at the facility. Evidence: The licensee did not have a working, battery-operated radio in each building used by children during the inspection. The area manager confirmed that he was unable to locate the emergency radio that was purchased for use at this site and that he has already ordered another one to replace it.
Plan of Correction:	A new radio has been ordered and will be placed in the emergency cabinet upon receipt.