VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Tameika King (804) 629-7486

Inspection Date: April 6, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Early Childhood Care and Education

Comments:

Today an unannounced Monitoring Inspection took place between the hours of 10am and 12:40pm. There were 6 classrooms observed with a total of 39 children with 13 staff within the supervision guidelines. The children were observed exploring outside, leaving the property to go on walks, eating lunch and other organized activities. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today's inspection and can be reviewed on the Violation Notice. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov. Thank you for your cooperation during the inspection.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the child day program has not obtained the results of a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which an individual has resided in the preceding five years. Evidence: Staff #4 documented on their sworn disclosure statement that they had resided in New York within the 5 years preceding employment with the licensee. The staff's record does not contain documentation of a New York sex offender registry check or a New York child abuse and neglect registry check. The program director confirmed that the out of state background checks have not been completed.
Plan of Correction:	The director will contact the Office of Background Investigation NY to research if they received the request for background check and if not I will immediately send another one out to be completed and complete all necessary background checks.
Standard #:	22.1-289.058
Description:	Based on interview, teach building of the child day program is not equipped with at least one carbon monoxide detector. Evidence: The program director confirmed that both buildings that house parts of the child day program do not have carbon monoxide detectors installed.
Plan of Correction:	A handyman was contacted to replace the missing carbon monoxide detectors in both buildings
Standard #:	8VAC20-780-60-A
Description:	Based on record review, the center has not ensured that children's records were maintained and updated annually. Evidence: Child #2's record has not been updated since February 2021. Child #4's record has not been updated since June 2018.
Plan of Correction:	Registration forms were sent out to each family to be completed and returned.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of medications and interview, a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction has not been obtained for each child. Evidence: 1. Child #1 has a diagnosed food allergy and the allergy care plan on record is not signed by a physician or parent. 2. Child #2 has a diagnosed food allergy and there is no allergy care plan on record.
Plan of Correction:	Parents were notified at the time of the monitoring inspection and sent the necessary forms to be completed and returned.
Standard #:	8VAC20-780-70
Description:	Based on record review, staff records do not contain all required information. Evidence: 1. Staff #1 record does not contain documentation of two reference checks.
Plan of Correction:	Staff was asked to provide two references. Director will complete the reference verification.
Standard #:	8VAC20-780-240-C
Description:	Based on record review, orientation training has not included all required topics. Evidence: Staff #3 and Staff #4's records do not contain documentation of Recognizing child abuse and neglect and the legal requirements for reporting suspected child abuse as required by ? 63.2-1509 of the Code of Virginia training.
Plan of Correction:	All staff will complete the required preservice trainings.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas of the center were not kept in a clean, safe and operable condition. Evidence: 1. The green, metal hand railings that lead to the downstairs classrooms are covered in peeling paint and rust. The children were observed walking up and down the ramp with their hands on the railings. 2. Four bikes/trikes were observed to have missing handlebar covers, exposing the rusted metal ends of the handlebars. 3. A pink plastic bike was observed to have a broken seat with hard, jagged edges. 4. The cushioned seat of a balance bike was observed to be torn open, exposing the foam cushion.
Plan of Correction:	A handy man has been contracted to sand and repaint the rails. Inspector was informed by the director at the time of the inspection that a work party has already been scheduled to repair or remove broken bikes.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances, such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children. Evidence: A bottle of bleach cleaner was observed on an open shelf above the sink in the bullfrogs bathroom.
Plan of Correction:	The director removed the bottle, locked it in the storage cabinet and discussed proper storage of cleaning chemicals. They all had formal training on 4/11/2022.
Standard #:	8VAC20-780-330-E
Description:	Based on observation, sand boxes with bottoms were not covered when not in use. Evidence: There is a permanent structural sandbox in the playground that is raised off the ground. There was sand observed in the box with approximately four inches of water and weeds on top of the sand. The sandbox did not have a covered to be placed over it when not in sure.
Plan of Correction:	Director will purchase tops for the standing sensory tables. Teachers will be advised to keep them covered when not in use. The sandbox in Toad Mountain area will be drained and cleaned.
Standard #:	8VAC20-780-510-G
Description:	Based on a review of medications, medication was not labeled with each child's name. Evidence: Child #1 has two emergency medications kept on site in case of a potential ingestion of an allergen. Neither medication was labeled with the child's name.
Plan of Correction:	Parents were contacted at the time of the monitoring inspection and asked to provide the medication in its original packaging with the prescription from the doctor on the label.
Standard #:	8VAC20-780-510-H
Description:	Based on a review of medications, nonprescription medication was not kept in the original container. Evidence: Child #1 has one nonprescription emergency medications kept on site in case of a potential ingestion of an allergen. The medication was not in the original container.
Plan of Correction:	Parents were contacted and reminded that all medication left on site would need to be in its original packaging. Staff were advised not to accept medication from parents and instead refer them to the director.
Standard #:	8VAC20-780-510-P
Description:	Based on a review of medications and authorizations, the center did not return or disposed of medications within 14 days of when the authorization to administer medication had expired. Evidence: Child #1's authorization to administer medication expired 10/11/2021. The medication was observed on site during today's inspection without an updated authorization.
Plan of Correction:	The parent was notified by phone at the time of the inspection. The medication was returned to the parent at pick up.
Standard #:	8VAC20-780-550-D
Description:	Based on record review, the center has not implemented a monthly practice evacuation drill. Evidence: There is no documentation of evacuation drills being practiced during the months of January, October, November and December of 2021.
Plan of Correction:	Drills were documented in the directors calendar. I will add all drills to the drill log at the day and time of the drill.
Standard #:	8VAC20-780-550-E
Description:	Based on record review and interview, shelter-in-place procedures were not practiced a minimum of twice per year. Evidence: There is no documentation of shelter-in-place drills practiced in 2021. The program director confirmed that two shelter drills were not practiced.
Plan of Correction:	I will make sure to conduct shelter in place drills and document them on a sheet/space separate from the fire drills.
Standard #:	8VAC20-820-120-E-2
Description:	Based on record review, the findings of the most recent inspection of the facility was not posted. Evidence: The inspection that is posted at the facility is a subsidy inspection, dated 3/30/2021. The most recent inspection was 2/15/2022.
Plan of Correction:	The current inspection was posted after the monitoring inspection.