VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Extended-Day Care Programs, Camp Griffin and The Griffin Academy
3819 Gallows Road
Annandale, VA 22003
(703) 256-3620

Current Inspector: Jessica Willis (571) 352-1453

Inspection Date: April 19, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770)

Technical Assistance:

Reviewed the changes to the CDC standards with the director.

Comments:

A renewal inspection was initiated on 4/19/2022 and concluded on 4/19/2022. There were a total of 30 children with 5 staff members present. Children were observed during snack time, celebrating birthdays and playing with the "Taco truck" in the dramatic play center. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please contact me if you have any questions at Margaret.allworth@doe.virginia.gov or 703-209-3521.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on staff record review and director interview, a staff does not have a completed central registry finding within 30 days of employment. Evidence: Staff # 1, hire date 12/6/2021 does not have a completed central registry finding within 30 days of employment and was observed in the classroom supervising children.
Plan of Correction:	The form did not have a signature, the employee has signed the form and the form was mailed yesterday. Management will forward the central registry results to the Inspector once received.
Standard #:	8VAC20-780-40-K
Description:	Based on a review of center policy and director interview, the center has not developed written procedures for prevention of abusive head trauma. Evidence: The center has not developed a policy for abusive head trauma.
Plan of Correction:	Management will develop a policy.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of children records, the center has not maintained a separate record for each child enrolled which contains documentation of viewing proof of the child's identity and age and physical examination and immunization record. Evidence: Child #1, date or enrollment 1/30/2022 record does not contain documentation of viewing proof of the child's identity and age and physical examination and immunization record.
Plan of Correction:	The parent will be reminded again that this information is needed.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of children medications, the center does not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Child # 3 has an emergency prescription medication, Epi Pen and Benadryl in the classroom for a food allergy. There is no written care plan from the physician regarding the steps to take in the event of a suspected allergic reaction.
Plan of Correction:	Management will ask the parent to obtain a care plan from their physician.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and director interview, the center is not maintaining a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: Staff are not maintaining a written record of attendance as the children depart.
Plan of Correction:	We will design an attendance form that documents as the children depart care.
Standard #:	8VAC20-780-350-F
Description:	Based on a review of center policy and director interview, the center has not developed a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members. Evidence: The center has not developed a written policy for how children will receive care by consistent staff.
Plan of Correction:	Management will develop a written policy.
Standard #:	8VAC20-780-510-I
Description:	Based on observation, the center has an emergency prescription medication for a child that does not have a prescription label in accordance with the prescriber's instructions pertaining to dosage, frequency, and manner of administration. Evidence: Child #2 has an emergency prescription medication, Albuterol in the classroom without a prescription label.
Plan of Correction:	We will ask the parent for the box with the prescription label attached.
Standard #:	8VAC20-780-550-B
Description:	Based on a review of policy and director interview, the centers emergency preparedness plan does not contain procedural components for procedures to reunite children with a parent or authorized person. Evidence: The emergency preparedness plan was reviewed and does not contain a plan for reunification of children with parents in case of an emergency.
Plan of Correction:	We will update our plan to include reunification of children with parents.
Standard #:	8VAC20-780-550-D
Description:	Based on record review and director interview, the center has not implemented a monthly practice evacuation drill. Evidence: The fire drill form was reviewed, there was no drill conducted for December 2021 and February 2022.
Plan of Correction:	Management will conduct monthly fire drills and document on the fire drill log.