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Country Day School LLC
16241 Woodman Hall Road
Montpelier, VA 23192
(804) 883-6085

Current Inspector: Florence Martus (804) 389-0157

Inspection Date: April 19, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Comments:
The licensing inspector conducted an unannounced monitoring inspection on Tuesday, April 19, 2022 from 11:10am to approximately 1:15pm. There were a total of 34 children in care in the direct care of 6 staff members. The center?s director was present and assisted the inspector throughout the inspection. During the inspection, the children and staff were observed participating in a variety of activities. Staff were observed having positive interactions with the children. All areas of the facility including classrooms, hallways, bathrooms, and outdoor play areas were inspected. The required postings were reviewed and found to be in compliance. Medication is administered when required and medication and medication authorizations were reviewed. During the inspection, five children?s records and six staff records were reviewed. Additional documents were submitted electronically and reviewed virtually.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:
Standard #: 22.1-289.035-B-2
Description: Based on a review of six staff records and interview, the center did not ensure that one out of six staff obtained fingerprint results prior to hire.

Evidence: 1) The record for Staff #2, hired on 08/27/21, had fingerprint results that were dated 08/30/21. 2) During interview, a member of management confirmed the fingerprint results for Staff #2 were received after their hire date.

Plan of Correction: Fingerprints will be obtained prior to hire.

Standard #: 22.1-289.035-B-4
Description: Based on a review of six staff records, the center did not obtain the results of a criminal history record information check, the results of a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years within the required time frame.

Evidence: 1) The record for Staff #2, hired on 08/27/21, indicated the staff had resided in another state outside of Virginia within the last five years. The record did not contain a criminal history record information check, a sex offender registry check, or a search of the child abuse and neglect registry. The out-of-state criminal history record information check and the sex offender registry check are required to be obtained prior to hire. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of being hired. 2) During interview, a member of management confirmed the required out-of-state checks were not obtained for Staff #2 within the required time frames.

Plan of Correction: The out-of-state background checks were initiated and requested for Staff #2.

Standard #: 8VAC20-780-160-A-2
Description: Based on a review of six staff records and interviews, the center did not ensure one staff member had documentation of a negative tuberculosis (TB) screening that was completed within the last 30 calendar days of the date of employment.

Evidence: 1) The TB screening in the record for Staff #1, hired on 04/13/22, was dated 02/28/22. 2) During interviews, a member of management confirmed the TB screening in the record for Staff #1 was completed more than 30 calendar days of the date of employment.

Plan of Correction: The center will ensure TB test/screenings are dated no more than 30 days prior to hire.

Standard #: 8VAC20-780-510-P
Description: Based on a review of medications, records and interview, the center did not notify a parent after a medication authorization expired that the medication needed to be picked up within 14 days and did not dispose of the medication that was not picked up within the required time frame.

Evidence: 1) A medication authorization, for a prescription medication, was observed for Child #6. The center did not have written authorization from the child?s physician and parent for a long-term medication. The center had written authorization from the child's parent to administer the medication, but the written authorization was not renewed after 10 work days. The medication was still on site at the time of inspection.

2) During interview, a member of management acknowledged the parents were not notified that the authorization expired and that the medication had not been properly disposed of. When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.

Plan of Correction: The parent was notified and a new authorization was requested for the medication.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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