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Hampton Roads Academy
739 Academy Lane
Newport news, VA 23602
(757) 884-9117

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: July 18, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 PHYSICAL PLANT.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES.
8VAC20-780 SPECIAL SERVICES.
8VAC20-770 BACKGROUND CHECKS
8VAC20-820 THE LICENSE.
22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE

Technical Assistance:
Discussed reviewing the new CDC standards that became effective 10-13-2021 and the new website (Child Care VA) https://www.doe.virginia.gov/cc/.
Clarified requirements for posting information related to a child with food allergies / sensitivities.

Comments:
This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and an in person tour of the program.
A renewal inspection was initiated on July 18, 2022 and concluded on July19, 2022. There were 66 children present, ranging in ages from 3 to 11, with10 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 6 child records and 6 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:
Standard #: 22.1-289.035-A
Description: Based on review of 6 staff records and staff interviews, the licensee did not ensure all staff shall undergo a background check every five years to include a sworn statement, criminal records check and search of the central registry check.

Evidence: The following records did not include the updated background checks.
1) Staff #4, sworn statement dated May 25, 2017 and search of the central registry dated June 22, 2017.
2) Staff #6, search of the central registry dated September 30, 2015

Plan of Correction: Will have sworn statement signed today and completed today and will send of the central registry this week.

Standard #: 22.1-289.058
Description: Based on observation and staff interviews, the licensee did not ensure that each building that was built before 2015 and that house a child day program that is licensed and serves preschool-age children shall be equipped with at least one carbon monoxide detector.

Evidence: The Business Manager confirmed they do not have a carbon monoxide detector.

Plan of Correction: The carbon monoxide detector was purchased and put up as of July 19, 2022.

Standard #: 8VAC20-770-60-C-2
Description: Based on review of 6 staff records and staff interviews, the licensee did not ensure that all staff had obtained a central registry finding within 30 days of employment or must be denied continued employment.

Evidence: The record for staff #2, date of hire May 23, 2022 did not include the results of a central registry finding.

Plan of Correction: Will follow up with a call to obtain the check.

Standard #: 8VAC20-780-160-C
Description: Based on a review of 6 staff records and staff interviews, the licensee did not ensure that all staff had obtained and submitted results or tuberculosis screening or test at least every two years from the date of the initial screening or testing, or more frequently if recommended by a licensed physician.

Evidence: The following staff did not available for review updated TB screening /test. The most recent test available for review are listed below
1. Staff #3, TB screening/ test dated June 11, 2020.
2. Staff #4, TB screening/ test dated July 12, 2020.
3. Staff #6, TB screening/ test dated July 12, 2020

Plan of Correction: Director will have staff get updated TB test today. 7-19-2022

Standard #: 8VAC20-780-70
Description: Based on a review of 6 staff records and staff interviews, the licensee did not ensure that all required items were in a staff record.

Evidence: The record for staff #4 , the designated program leader for the Pre-K group and staff #1 designated program leader for the School age group did not have documentation to demonstrate the individuals possesses the education and certification, required by the job position.

Plan of Correction: The center director will have staff #1 and staff #4 print off their degrees and write out their experience and palace it in their record, July 20, 2022

Standard #: 8VAC20-780-245-J-3
Description: Based on documentation review and staff interviews, the licensee did not ensure that for any child for whom emergency medications (such as albuterol, glucagon, and epinephrine auto injector) have been prescribed shall always be in the care of a staff member or independent contractor who meets the requirements for administering medication.

Evidence: Child #5 has an emergency medication, (albuterol). Child #5 went on a field trip, July 15, 2022 and from approximately 1:30 pm until 2:45 pm, Child #5 was not incare of a staff member that had obtained training to administer the emergency medication.

Plan of Correction: Director will make sure child #5 does not go off campus unless the nurse can go with him.

Standard #: 8VAC20-780-550-G
Description: Based on staff interviews, the licensee did not ensure to maintain documentation of monthly emergency evacuation drills.

Evidence: The center director confirmed they did not have evacuation drills available for review for January 2022 up to June 2022.

Plan of Correction: Will maintain documents in the future and will find them and print them out and put them in a folder. July 20, 2022

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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