VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Bright Futures B&A School Program- Heiser Boys and Girls Club
17565 Old Stage Coach Road
Dumfries, VA 22026
(703) 441-0611

Current Inspector: Morgan Bryson (540) 270-0057

Inspection Date: Aug. 11, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Technical assistance was provided in the following areas: 1. 560-F: A menu listing foods to be served for meals and snacks during the current one-week period shall be date and list any substituted food. 2. 280-B: Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

Comments:

An unannounced monitoring inspection was conducted on 8/11/2022 from 10:25am to 1:00pm. There were 42 children directly supervised by 12 staff and all groups were in ratio. The physical plant, outdoor play area, programming, menus, 4 staff records, 6 children?s records, emergency drills, injury reports, emergency supplies, and policies were inspected. The center reported no medications were on site. Children were observed completing math and reading worksheets, playing basketball outside, and participating in a STEM camp where they were learning about coding, engineering, and 3D printing. Positive interactions between children and staff were observed during this inspection. There was an adequate number of CPR/First Aid and MAT trained staff on site at the time of inspection. Areas of non-compliance are identified in the Violation Notice. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 8/25/2022. Please email me at morgan.bryson@doe.virginia.gov with any questions.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review, the center did not request out of state Child Abuse and Neglect Central Registry search results within 30 days of hire or the out of state criminal history background checks prior to the first day of employment for all staff who have resided outside the state of Virginia within the last 5 years. Evidence: Staff #4 (Date of Hire: 7/6/2022) has resided in the state of Louisiana within the last 5 years and did not have a Louisiana Central Registry search request completed and also did not have Louisiana criminal history background check search results on file.
Plan of Correction:	Request out of state CPS and criminal history prior to new hire starting.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review, the center did not obtain search results from the Virginia Child Abuse and Neglect Central Registry within 30 days of employment for all staff. Evidence: Staff #2 (Date of Hire: 6/27/2022) and Staff #3 (Date of Hire: 6/20/2022) did not have search results from the Virginia Child Abuse and Neglect Central Registry on file at the time of inspection.
Plan of Correction:	Require new hires to provide notarized CPS paperwork on first day of work or prior.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and staff interview, the center did not ensure that children's records contain all required information. Evidence: Child #6's record was missing 2 of 2 required addresses for the emergency contacts.
Plan of Correction:	Highlight all areas of application that need info. Add paragraph to checklist stating all lines need to be completed.
Standard #:	8VAC20-780-60-A-8
Description:	Based on record review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Child #4 has a diagnosed food allergy to peanuts and eggs and did not have an allergy care plan on file.
Plan of Correction:	Attach action care plan to application and ensure it is completed when turned in with application.
Standard #:	8VAC20-780-70
Description:	Based on record review, the center did not ensure that all staff records contained all required information. Evidence: Staff #2 (Date of Hire: 6/27/2022), Staff #3 (Date of Hire: 6/20/2022), and Staff #4 (Date of Hire: 7/6/2022) did not have documentation that two or more references as to character and reputation as well as competency were checked before employment.
Plan of Correction:	Director will call and document references prior to hiring.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and staff interview, the center did not maintain a written record of daily attendance for each group of children. Evidence: There was one group of 12 children with 1 staff located in the teen room and they did not have attendance. There was a second group of children located in the computer room with 12 children and 7 staff and they did not have attendance. There was a third group of children on the basketball court with 18 children and 2 staff and they did not have attendance.
Plan of Correction:	Attendance rosters will be created each week and distributed to staff weekly.
Standard #:	8VAC20-780-245-L
Description:	Based on record review and staff interview, the center has not ensured that there is always at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: There were no staff present at time time of inspection that has completed daily health observation training within the last three years.
Plan of Correction:	Schedule training with nurse prior to 9/15/22. Have 5 staff members attend.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure that areas inside the center were maintained in a safe and operable condition. Evidence: There was exposed wiring protruding from the cement wall, approximately 4-5 feet from the floor, located in the gym.
Plan of Correction:	Place tape over exposed wires. HVAC company here to replace sensor.