VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Minnieland Academy at Occoquan #12
1511 Old Bridge Road
Woodbridge, VA 22192
(703) 491-5035

Current Inspector: Sharon Allen (540) 272-2941

Inspection Date: Aug. 17, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-790 Subsidy Regulations. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglec

Technical Assistance:

1. Consultation provided on the need to vary the time of day of your monthly escape drills. 2. Please make sure your staff are documenting the behaviors for those children with persistent behavioral issues to include how these behaviors are being addressed. 3. Please train staff on playground safety to include recognizing and avoiding strangulation hazards. 4. Please refer to standards 40. L and 40.M regarding informing all staff who work with children of their allergies, sensitivities, and dietary restrictions . The allergy list must be maintained in a way that is current and accessible to all staff who work with these children. This list shall be dated and kept confidential ( cover sheet) in each room or area where children are present.

Comments:

An unannounced monitoring inspection was conducted today from 9:50 am to 1:15 pm with the director, who was present with 33 children and 8 staff supervising. The Licensing Inspector was able to observe group time and center time. Areas of the standard reviewed or observed today were administrative, staff qualifications and training, physical plant, staffing and supervision, programs,special care provisions and emergencies and special services. One van was inspected as well as the playground. Six children and five staff files were reviewed as well as 3 allergy plans for those children with allergies to food. The areas of non compliance are outlined on the violation notice.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on a review of five staff files, it was determined that one staff did not have an out of state child abuse and neglect background check by the end of the 30th day of employment. Evidence: Staff A was hired on 3/29/22 and there was no Florida child abuse and neglect background check on file for this staff.
Plan of Correction:	Staff had VA fingerprints and central registry on file for VA. The out of state background check was sent on 8/17/22.
Standard #:	8VAC20-780-130-A
Description:	Based on a review of 6 children's records and interview with the administrative staff, it was determined that two children did not have an immunizations on file at the time of enrollment. Evidence: Child A enrolled on 6/14/22 and child B enrolled on 10/25/21 and neither child's immunization record was on file.
Plan of Correction:	Both families were notified on the day of inspection and immunization records for child A and child B were received.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of children's files and an interview with the administrative staff, it was determined that one child did not have a physical on file within 30 days of enrollment. Evidence: Child A enrolled on 6/14/22 and there was no physical on file.
Plan of Correction:	Parent was notified and physical was received the same day.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and interview, it was determined that for each group of children there was no written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: The was no attendance in the Youth Zone classroom during the walkthrough. There were 6 children present in this classroom.
Plan of Correction:	All children were logged in on the iPAD that is available in each classroom. All staff were retrained on utilizing paper attendance..
Standard #:	8VAC20-780-190-A
Description:	Based on a review of staff files and an interview with Administrative staff , it was determined that there was no educational documentation to demonstrate that the director was qualified for their position.
Plan of Correction:	A copy of the CDA was obtained and placed in the file, which demonstrates the director is qualified for the position.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, it was determined that the outside area and equipment was not maintained in a safe condition. Evidence: On the schoolage playground the Licensing Inspector (LI) observed on the composite play structure a jump rope wrapped around the support beam of a slide platform. The platform was approximately 5 feet 6 inches off the ground. A rope on an elevated structure presents a strangulation hazard.
Plan of Correction:	The jump rope on the school age playground was removed during the inspection. All teachers were retrained on playground safety procedures on 8/17/22.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, it was determined that hazardous substances were not kept in a locked place to prevent access by children. Evidence: The LI observed the following: 1. Disinfectant wipes, air freshener spray, hand sanitizer and lubricant spray unlocked in a closet next to the office and the 2 year old classroom; 2. Sanitizing solution on the back of the toilet and foam soap in a large container under the sink in the downstairs bathroom; and 3. Sanitizer, disinfectant and deodorizer on the microwave in the staff lounge downstairs, tthe door to the lounge was open.
Plan of Correction:	1. The disinfectant wipes, air freshener, hand sanitizer and lubricant spray were in the closet by the front desk area which is separated by a half door into the 2 year old classroom. All staff was notified to lock the door after getting items needed from the closet. 2. The bathroom referred to is not used by children and all items were removed. 3. All items were removed and door closed.
Standard #:	8VAC20-780-500-B
Description:	Based on observation, it was determined that the diapering surface was not solely used for diapering or cleaning children. Evidence: The LI observed a clip board sitting on the diapering area in the two year old classroom.
Plan of Correction:	Staff in the two year classroom were retrained the same day of inspection.
Standard #:	8VAC20-780-510-E
Description:	Based on a review of medications for 3 children and an interview with Administrative staff, it was determined that the center's procedures for administering medication did not include a written authorization from a child's parent. Evidence: There was no written parental permission for the medication, Epinephrine injection for child C.
Plan of Correction:	Child C had just started the same day and the child will not be in attendance until all documentation/medical authorizations are received. The parent was provided the required forms the same day of inspection.