VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KinderCare Education at Work, LLC - Earhart
408 Earhart Street
Charlottesville, VA 22903
(434) 465-2529

Current Inspector: Kelly Adriazola (804) 840-8245

Inspection Date: Sept. 14, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on-site September 14, 2022. The director was available during the inspection. There were 42 children present, ranging in ages from 3 months to 3 years, with 16 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of staff records and interview on September 14, 2022, the center did not ensure that each staff record reviewed contained a central registry finding within 30 days of employment. Evidence: 1. The records of staff #1, staff #2, and staff #4, each hired 6/27/22, contained documentation of central registry results dated 8/7/22. 2. Staff #6 confirmed the registry checks were late.
Plan of Correction:	Make sure if we haven't received to email them prior to 30 days. Place email in file.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of children's records on September 14, 2022, a physical exam, completed prior to a 22 month old child's first date of attendance, was not dated within 6 months prior to attendance. Evidence: Child #1 was 22 months of age at the time of enrollment on 8/29/22 and the physical exam was dated 4/8/21.
Plan of Correction:	Requested an updated physical. Waiting for it to be faxed over. Also, make sure all physicals are up to date prior to starting.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of staff records and interview on September 14, 2022, the center did not ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children and within 30 calendar days prior to beginning employment. Evidence: 1. The records of staff #1, staff #2, both hired on 6/27/22, did not contain documentation of a tuberculosis screening. 2. The record of staff #3, hired 7/12/22, did not contain documentation of a tuberculosis screening. 3. Staff #6 confirmed each staff member listed has had contact with children. 4. The record of staff #4, hired 6/27/22, contained documentation of a tuberculosis screening dated 5/22/21.
Plan of Correction:	Received another copy for all staff. Ensure that all new staff have a current TB test within 30 days but prior to starting.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of records and interview on September 14, 2022, the provider failed to ensure that each child's record contained the required information. Evidence: 1. The record of child #1 (enrolled 8/29/22) did not contain documentation of an address for the second emergency contact person. 2. The record of child #2 (enrolled 8/24/22) did not contain documentation of a second person to contact in an emergency when the parents can't be reached. 3. Staff #6 confirmed the documentation was missing.
Plan of Correction:	#1 had them add address. #2 requested another emergency contact information.
Standard #:	8VAC20-780-70
Description:	Based on a review of staff records and interview on September 14, 2022, the center failed to ensure that a staff record contained documentation to demonstrate that an individual possessed the education, certification, and experience required by the job position. Evidence: 1. The record of staff #1, hired 6/27/22, did not contain documentation of a high school diploma as a component of program leader qualifications. 2. Staff #1 was working in the capacity as the program leader in the Toddler 3 class. 3. Staff #6 confirmed the center did not have a copy of the diploma.
Plan of Correction:	Staff provide a copy of diploma for file.
Standard #:	8VAC20-780-90--A
Description:	Based on a review of children's records and interview on September 14, 2022, the provider failed to obtain written agreements between the center and the parents prior to the child's first day of attendance. 1. The records of child #1 and child #3 (enrolled 8/29/22) did not contain documentation of signed written agreements between the center and the parents. 2. Staff #6 confirmed the written agreements were not obtained and placed in the record by the child's first day of attendance.
Plan of Correction:	#3 signed paperwork. Placed in child's folder. #1 signed paperwork. Placed in child's file.
Standard #:	8VAC20-780-260-A
Description:	Based on a review of records and interview on September 14, 2022, the center failed to obtain an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: The record of the annual fire inspection is dated 4/21/21. Staff #6 confirmed the center has not reached out to the local fire official for an inspection.
Plan of Correction:	Put in work order to obtain an inspection. Waiting for inspection report make sure to contact them prior.
Standard #:	8VAC20-780-510-B
Description:	Based on a review of medications and interview on September 14, 2022, the center failed to obtain written authorization from a parent or guardian prior to administering nonprescription medication. Evidence: The nonprescription medication for child #6 was found to be in the active medication lock box. The parent authorization to administer the medication expired on 9/9/22. Staff #7 indicated that child #6 received the medication on 9/12/22. A review of the medication log confirms that child #6 received the medication on 9/12/22.
Plan of Correction:	Returned medication to parent. Make sure we maintain updated records for all medication.
Standard #:	8VAC20-780-550-D
Description:	Based on a review of records and interview on September 14, 2022, the center failed to implement a monthly practice evacuation drill. Evidence: 1. There was no documentation of fire drills being completed in April, May, and June 2022. 2. Staff #6 stated the drills were not conducted.
Plan of Correction:	Make sure drills are conducted and documented.
Standard #:	8VAC20-780-550-E
Description:	Based on a review of records and interview on September 14, 2022, the center failed to implement a minimum of two shelter-in-place practice drills per year for the most likely to occur scenarios. Evidence: 1. There was no documentation of two shelter-in-place drills being completed in 2021. 2. Staff #6 stated the drills were not conducted.
Plan of Correction:	Complete shelter in place in September and December for 2022.