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Browne Academy
5917 Telegraph Road
Alexandria, VA 22310
(703) 960-3000

Current Inspector: Maria Soto (571) 835-5058

Inspection Date: Nov. 3, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:
Discussed with the program Director, Daily Health Observation, annual training log, allergy care plans and allergy list.
The following information will be emailed to the program:
Link to the Daily Health Observation Training

Comments:
An unannounced monitoring inspection was conducted today from 2:20pm-4:45pm. There were 60 children (School-age) directly supervised by 10 staff. The physical plant, 5 staff records, 5 children?s records, medications, evacuation drills, emergency supplies, and policies were inspected. Children were observed participating in group play, reading books, doing homework, playing outside, and eating snack. There was an adequate supply of materials for the children. The center was clean and organized. Areas of non-compliance are identified on the Violation Notice.
If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Soto at maria.soto@doe.virginia.gov or (571) 835-5058.

Violations:
Standard #: 8VAC20-770-60-C-2
Description: Based on record review, the child day program did not obtain a central registry finding for staff members within 30 days of employment.

Evidence:
1.Staff #1's record does not contain central registry check results. The staff member's date of hire was documented as 10/20/2020.
2.Staff #3's record does not contain central registry check results. The staff member's date of hire was documented as 1/24/2022.
3.Staff #4's record does not contain central registry check results. The staff member's date of hire was documented as 4/18/2022.
4.Staff #5's record does not contain central registry check results. The staff member's date of hire was documented as 9/2/2022.

Plan of Correction: In regard to the missing Central Registry form, we have submitted registry forms and are awaiting on official results. Our business office has reached out directly to Virginia Department of Social Services and have been informed that they are months behind in processing. We hope to receive those soon and will update staff files appropriately.

Standard #: 8VAC20-780-40-M
Description: Based on observation and interview, the program did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be kept confidential in each room or area where children are present.

Evidence:
The program did not have a current written list off all children's allergies, sensitivities, and
dietary restrictions, available for review during the inspection.

Plan of Correction: Our director of health services has provided me with a list of all children?s allergies, sensitivities, and dietary restrictions that will be kept with each group?s binder and easily accessible for staff and inspector.

Standard #: 8VAC20-780-60-A-8
Description: Based on record review and interview, a written care plan was not obtained for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

Evidence:
1.Child #3's physical form indicates that the child has been diagnosed with peanut and egg allergies. The child's record is missing a written care plan that includes instructions from a physician with steps to be taken in the event of a suspected or confirmed allergic reaction.
2.Child #5's physical form indicates that the child has been diagnosed with a gluten allergy. The child's record contains a written care plan that has not been signed by the child's physician.

Plan of Correction: I will partner with our director of health services to ensure that all indicated allergies have a care plan completed by the physician. In the past, parents have noted allergies that students may not have contact with at school, and as such, did not have their doctor complete a care plan. I have met with the director of health services and reviewed this policy so that moving forward all indicated allergies will require the proper physician care plan.

Standard #: 8VAC20-780-70
Description: Based on record review, required records were not kept for each staff person.

Evidence:
1.Staff #3's record is missing documentation that two or more references as to character and reputation as well as competency were checked before employment.
2.Staff #5's record is missing documentation that two or more references as to character and reputation as well as competency were checked before employment and the file is also missing the employee's emergency contact.

Plan of Correction: I have conferred with the business office regarding staff records and the missing references. I will be taking over all responsibility for these staff records and will ensure completion moving forward. This will help streamline the paperwork process.

Standard #: 8VAC20-780-240-A
Description: Based on record review, staff did not complete The Virginia Department of Education sponsored orientation course within 90 calendar days of employment.

Evidence:
1.Staff #3's file does not contain the Virginia Department of Education orientation training, the staff member's date of hire was documented as 1/24/2022.
2.Staff #4's file does not contain the Virginia Department of Education orientation training, the staff member's date of hire was documented as 4/18/2022.

Plan of Correction: I met with the business office and moving forward we will provide space and tools on campus for staff to complete the Virginia Department of Education sponsored orientation course. We will set up devices and spaces they can use outside of work hours to complete the orientation. We will also enforce a deadline. Each employee must complete the course within 90 days of employment, or they will not be able to return to work until the certificate of completion is turned in to the Auxiliary office.

Standard #: 8VAC20-780-240-B
Description: Based on record review, not all staff had documentation on file to verify that they had received complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

Evidence:
1.The records for Staff #3 and Staff #5 did not include orientation documentation.
2. Staff #4's record contains orientation documentation that does not include all the required components of orientation training.

Plan of Correction: This is my responsibility, and I will make sure that all orientation documentation, including all required trainings, is completed and document within the required timelines.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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