VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AVSP Youth Program
20585 Ashburn Village Blvd.
Ashburn, VA 20147
(703) 729-0581 (209)

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: Nov. 8, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

Today an unannounced Monitoring Inspection took place between the hours of 11:50am and 1:15pm. There were 2 rooms observed with a total of 29 children with 4 staff within the supervision guidelines. The children were observed washing hands, eating lunch and splitting up into groups to participate in separate activities - watching a movie or playing basketball. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today?s inspection and can be viewed on the Violation Notice. Thank you for your cooperation during the inspection. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on record review, the center has not obtained documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #3 and Child #5's records do not contain documentation of immunizations. Both children were in care during today's inspection.
Plan of Correction:	Corrected, all files for current enrolled students are up to date and complete.
Standard #:	8VAC20-780-40-M
Description:	Based on interview, the center does not maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. Evidence: When asked about the location of an allergy list, the program director confirmed that they had not created an allergy list to be posted.
Plan of Correction:	Corrected, list is created: on the back of the master check in and out sheet, covered on the bulletin board in the classroom, covered on the bulletin board in the office.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records did not contain all required information. Evidence: Child #2, Child #3 and Child #4's records did not contain documentation that the children's age and identity had been verified.
Plan of Correction:	Corrected, all files for current enrolled students are up to date and complete.
Standard #:	8VAC20-780-70
Description:	Based on record review, staff records did not contain all required information. Evidence: 1. Staff #1's record does not contain documentation of two reference checks. 2. Staff #4's record does not contain documentation of two reference checks and the name, address and phone number of someone to be contacted in case of an emergency.
Plan of Correction:	Corrected, all staff files for current staff are up to date and complete.
Standard #:	8VAC20-780-245-J-3
Description:	Based on interview, children whom emergency medications have been prescribed were not always be in the care of a staff member or independent contractor who is trained to administer medication. Evidence: The program director stated that Child #6 has a diagnosed food allergy and emergency medication is kept on site in case of an emergency. The program director confirmed that none of the staff on site have current medication administration training.
Plan of Correction:	Corrected, center director is now MAT trained and certified.
Standard #:	8VAC20-780-560-F
Description:	Based on observation, requirements for meals and snacks were not followed. Evidence: The children were observed being served cheese pizza for lunch. The children were not served milk, a fruit or a vegetable. The centers did not follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA) when food was served.
Plan of Correction:	Corrected, we have discontinued the serving of pizza in the program, we will only serve snacks based on the USDA guidelines.
Standard #:	8VAC20-780-560-J
Description:	Based on observation, tables were not sanitized before each use for feeding. Evidence: At the start of the inspection, the tables in the classroom were observed to be covered in craft materials and debris. The children were observed leaving the classroom to wash hands and returning to the classroom to eat lunch. The children were served lunch and observed eating. The tables were not cleaned and sanitized before the children ate lunch.
Plan of Correction:	Corrected, the staff sanitize the tables while children are in the bathroom washing their hands before all meals/snack times.