VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Blue Ribbon Results Academy, Dumfries Campus
1006 Williamstown Drive
Dumfries, VA 22026
(571) 406-4243

Current Inspector: Cathy Aylor (540) 222-6352

Inspection Date: Feb. 16, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-790 Subsidy Regulations. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

1. The Licensing Inspector reviewed with the director and administrative staff the out of state background check requirements; 2. Make sure all staff have obtained training on all components of orientation as outlined under standard 240, C ( 1-11); 3. Review standards 40.M, 40.L. 60 A.8 all of which pertain to children's allergies, sensitivities and dietary restrictions; 4. Standard 210. A requires all lead teachers have a high school program completion or the equivalent. For those lead teachers who do not qualify under standards 210.A (1-3) will need to qualify under standard 210.A.4, which addresses programmatic experience and 24 hours of lead teacher training, 5. Whenever one child is present, you will need at least two staff on site. 6. During the center's hours of operation, one adult on the premises shall be in charge of the administration of the center. This person shall be either the administrator or an adult appointed by the licensee or designated by the administrator; and 7. Please staff the center so that staff are not taken from the classrooms, leaving classrooms out of ratio in order to answer the door.

Comments:

An unannounced monitoring inspection was conducted today, initially with the staff. The administrator and director were contacted by staff and arrived during the inspection. The inspection took place from 10am to 12:45 pm. Twenty-four children were present in two classrooms with 4 staff. The ages of the children ranged from 2 to 5 years. The children were engaged in small group activities and transitioned into the learning centers. There were no medication on site, A review of documentation and interviews revealed that there was only one injury/accident for 2022 and none to date for 2023. For all missing background checks outlined on the violation notice, please notify your Licensing Inspector when you have sent off for each background check. You will need to send off for all the background checks within 10 days, Additionally, send documentation once each background check has been completed. The areas of non-compliance are outlined on the violation notice.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on a review of five staff files and interview with the director and administrative staff, it was determined that two staff did not have all of the required out of state background checks. Evidence: 1. Staff B was hired on 8/23/21, and has lived in California, South Carolina and Georgia in the last five years, The center has not obtained the out of state criminal history search from the three states prior to the first day of employment. The center also failed to obtain the out of state child abuse and neglect search request by the end of the 30th day of employment for each of the three states. 2. Staff D was hired on 10/11/22, and has lived in California in the last five years. The center has failed to obtain the out of state criminal history search for California prior to the first day of employment. The center also failed to obtain the out of state child abuse and neglect search request by the end of the 30th day of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-L
Description:	Based on a review of record keeping and interviews, it was determined that the center failed to inform all staff who work with children with allergies, sensitivities, and dietary restrictions. Evidence: 1. Child A has a shrimp allergy however the center did not inform the staff of this allergy. 2. Child B has an allergy to egg and is lactose intolerant, the staff failed to inform the staff of this allergy and dietary restriction.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	Based on obaervation, a review of recordkeeping and interviews, it was determined that the center did not maintain, in a way accessible to all staff , a current written list of all children's allergies, sensitivities, and dietary restrictions. Evidence: 1. Child A has a diagnosed allergy to shrimp, there was no list in any classroom or area of the center identifying this child's allergy. 2. Child B has an allergy to egg and a lactose intolerance. There was no written list in any classroom or area of the center identifying egg as an allergy and lactose as an dietary restriction for this child.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of recordkeeping and interviews, it was determined that there was no written allergy care plan for each child with a diagnosed food allergy. Evidence: 1. Child A has a diagnosed food allergy to peanuts and shrimp. There was no allergy care plan on file for either allergy. 2. Child B has a diagnosed food allergy to egg and apple. There was no allergy care plan on file for either allergy
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on a review of recordkeeping, observation and interview it was determined that there was no written record of daily attendance that documents the arrival of each children in care as it occurs. Evidence: 1. The Licensing Inspector (LI) observed 12 children present in the 2/3 year old classroom, however only 9 were listed on the attendance. 2. The LI observed 12 children in the 4/5 year old classroom, however only 7 children were listed on the attendance.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-210-A-4-a
Description:	Based on observation, interview and a review of recordkeeping, it was determined that a staff who is functioning as a lead teacher, does have the required 24 hours of lead teacher training within one month after assuming the lead teacher role. Evidence: Staff C did not have the 24 hours of lead teacher training within one month of assuming their duties. Staff C was hired as a lead teacher on 6/12/22.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, it was determined that hazardous substances were not kept locked to prevent access by children. Evidence: The LI observed a container of fish tank water conditioner on a shelf above the fish tank and in reach of children in the 2/3 year old classroom. The container of conditioner stated to keep out of reach of children and if swallowed to contact poison control.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-330-B
Description:	Based on observation, it was determined that the surfacing on the playground is no longer resilient. Evidence: The mulch surrounding the play equipment on the playground is compacted and has degraded to soil. Soil is not an acceptable resilient surface.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-C
Description:	Based on interview, it was determined that the is not at least two caregivers/staff onsite when one or more children are present. Evidence: Interviews revealed that from 6:30 am to 7 am, staff A is alone with one preschooler until a second staff arrives at 7 am.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-3
Description:	Based on observation and interview, it was determined that the center is not maintain the 1:8 ratio for children two years of age. Evidence: When Staff A left the classroom with one child to open the front door for a parent and the Licensing Inspector, this left staff B alone in the classroom with 11 children, who ranged in ages from 2 to 3 years.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-4
Description:	Based on observation, it was determined that the center is not maintaining the 1:10 ratio as required for children 3 years up to school age. Evidence: When the LI walked into the 4/5 year old classroom there were 12 children with 2 staff. Less than a minute later, staff D left the classroom, leaving the 1 staff alone with 12 children for several minutes.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-550-D
Description:	Based on a review of recordkeeping and interview, it was determined that he center is not implementing a monthly practice evacuation drill. Evidence: There was no escape drill conducted for January 2023.
Plan of Correction:	Not available online. Contact Inspector for more information.