VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Grace Montessori School
6507 Main St
The plains, VA 20198
(540) 253-5177 (105)

Current Inspector: Sharon Allen (540) 272-2941

Inspection Date: June 20, 2023

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Consultation provided on supervision and making sure non staff members are not able to access children in the bathroom area without staff supervision.

Comments:

A complaint was received involving ratios. Observation, interviews and a review of recordkeeping were conducted and the complaint was determined to be valid. The areas of non compliance are outlined on the violation notice.

Violations:

Standard #:	8VAC20-780-70
Complaint related:	No
Description:	Based on a review of two staff files and interview, it was determined that references for staff A were not obtained prior to employment. Staff A's date of employment was 6/20/23.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Complaint related:	No
Description:	Based on observation and interviews, it was determined that the center was not maintaining a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: There were 3 children in the toddler classroom and 6 children in the primary classroom. Neither classroom maintained an attendance log.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-B
Complaint related:	No
Description:	Based on observation, interview and a review of recordkeeping, it was determined that staff A was alone with a group of 6 preschoolers during the inspection. Staff A had not completed orientation training, which is required prior to working alone with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-C
Complaint related:	No
Description:	Based on a review of two staff files, it was determined that documentation for orientation training for staff B did not contain all of the required topics. Evidence: Staff B's orientation training was missing emergency preparedness and response planning , prevention of sudden infant death syndrome, use of safe sleep practices, prevention of shaken baby syndrome, abusive head trauma, procedures to cope with crying or distraught children, prevention and response to emergencies due to exposure to allergens.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-J
Complaint related:	No
Description:	Based on observation, interview and a review of recordkeeping, it was determined that the center had no Medication Administration Trained ( MAT) staff onsite whenever children are present with medication. Evidence: Child B was onsite with an Epinephrine injection and there was no training staff on site in the administration of medication.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Complaint related:	No
Description:	Based on observation, it was determined that hazardous substances such as cleaning materials were not kept locked as required by this standard. Evidence: The Licensing Inspector (LI) observed a container of sanitizing wipes sitting on the counter in the hallway, the wipes were within reach of children. The LI observed an unlocked and open cabinet above the sink in the toddler classroom that contained a spray bottle of sanitizing agent, a disinfectant deodorizer and sanitizing wipes.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-F
Complaint related:	No
Description:	Based on observation, it was determined that children under 10 years of age were not always in actual sight and sound supervision of staff. Evidence: Upon arrival, the Licensing Inspector observed children in the primary classroom ( 3 to 6 years of age) leave their room and engage in activities in the adjoining room. These children were out of sight and sound supervision of the 2 staff in the primary classroom. The LI was able to access the children in this adjoining room without staff's knowledge. Additionally , the LI observed at least 2 children leave the primary classroom and go to the bathroom. The bathrooms are next to the door used by the public to access the center. This LI was able to enter the center and oberve the children in and out of the bathroom without any staff's knowledge or supervision. There was no system to assure that individuals who are not staff members or persons allowed to pick up a child in care do not enter the restroom area while use by children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-2
Complaint related:	Yes
Description:	Based on interview and a review of attendance log, it was determined that the center failed to maintain the 1 staff to 5 children ratio for children between the ages of 16 months to 24 months. Evidence: On 6/16/23 there were 6 children present with one staff from 8:30 am to 10:30 am. The youngest child was 22 months of age.
Plan of Correction:	Not available online. Contact Inspector for more information.