VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers #1053
12550 Ox Trail
Fairfax, VA 22033
(703) 620-1800

Current Inspector: Miranda Wright (571) 596-3661

Inspection Date: July 19, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-820 THE LICENSE 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was initiated on 07/19/2024, as a part of the licensure period. The on-site inspection began at 11:15 am and ended at 1:30 pm. The inspector reviewed compliance in the areas listed above. There were 39 children present and 8 staff. The inspector reviewed 3 children?s records and 4 staff records on-site. This inspection included document review (policies and procedures, emergency drill logs, authorization forms, child records, and staff records), tour of the facility, and classroom observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on July 29th. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-1
Description:	Based on staff record review, the center did not obtain a Sworn Disclosure Statement prior to the first date of employment. Evidence: 1. Staff #1 had a Sworn Disclosure Statement dated 2 days after their first day of employment. 2. Staff #4 had a Sworn Disclosure Statement dated 5 days after their first day of employment.
Plan of Correction:	Corrected the start date on the file to reflect the teachers actual start date after they had received their fingerprints back vs. HR generated start date based on the completion of their I-9.
Standard #:	22.1-289.035-B-2
Description:	Based on staff record review, the center did not obtain a National Fingerprint Check results prior to the date of hire (DOH). Evidence: 1. Staff #1 (DOH 4/12/21) had a results letter dated 04/14/2021. 2. Staff #4 (DOH 06/09/2023) had a results letter dated 06/12/2024.
Plan of Correction:	Corrected start date on the file to reflect the teacher's actual start date after they had received their fingerprints vs the system generated hire date. Moving forward managers requires all paperwork to be on file before an employee's 1st day of employment.
Standard #:	8VAC20-780-130-E
Description:	Based on child record review, the center did not obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: Children #1 (age 11 months; enrolled 12/8/23) and #2 (age 22 months, enrolled 9/29/2023) did not have documentation of additional immunizations after their initial enrollment.
Plan of Correction:	Parent provided both School Entrance form and updated shot records 7/19/24. Moving forward management ill ensure al licensing required documents will be on file before a child's first day of attendance & both managers will review to ensure files are 100% complete. Additionally, management will use a tracking sheet and monitor monthly notifying parents within 30 days of any updates needed.
Standard #:	8VAC20-780-140-A
Description:	Based on child record review, each child did not have documentation of a physical examination within 30 days after their first day of attendance. Evidence: Children #1 (enrolled 12/8/2023) and #2 (enrolled 9/30/2022) did not have documentation of a physical examination in their files.
Plan of Correction:	Plan of Correction omitted from provider response.
Standard #:	8VAC20-780-60-A
Description:	Based on child record review, the center did not maintain a complete record for each child containing all required content. Evidence: Child #3 did not have a current address for one of their emergency contacts.
Plan of Correction:	Parent was asked to add a current address for one of their emergency contacts and she did the same day. Moving forward management will ensure all licensing required documents will be on file before a child's first day of attendance and both managers will review to ensure tiles are 100% complete.
Standard #:	8VAC20-780-70
Description:	Based on staff record review, the center did not obtain documentation of two or more references prior to employment. Evidence: Staff #1 only had documentation of one reference being completed prior to date of hire.
Plan of Correction:	The HIRE date was changed to reflect the actual START date vs the HR generated HIRE date that management will require all paperwork to be on file before an employee's 1st day of employment, moving forward.
Standard #:	8VAC20-780-210-A
Description:	Based on staff record review, the center did not obtain documentation of the program lead qualifications of each employee. Evidence: Staff #1, #2, #3, and #4 did not have documentation of program lead qualifications in their files.
Plan of Correction:	All staff has had a proven experience in a license daycare facility prior being promoted to lead and they are getting assigned 24 hours of childcare training to have that in addition. Moving forward management will be assigning 24 hour training to anyone placed in to the classroom in a lead role.
Standard #:	8VAC20-780-245-A
Description:	Based on staff record review, staff had not completed 16 hours of training appropriate to the age of children in care, annually. Evidence: Staff #1, #2, #3, and #4 did not have documentation of training hours in their file. The center director was unable to download them from their company portal during the inspection.
Plan of Correction:	Center director sent the certificates from the last PDD the next day with the date of 2/19/2024 and will be keeping a log of the sign-ins for the day moving forward as it was suggested in the May inspection.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center was not maintained in a clean, safe, and operable condition. Evidence: 1. Two exterior window screens were observed to be ripped on the toddler playground. 2. A plastic shopping cart on the toddler playground had broken wheels with jagged edges. 3. Two bikes on the toddler playground had broken pieces with jagged edges. 4. A couch in the two year old classroom was ripped 5. Chipped paint was observed on the wall in the two year old classroom 6. A hand sanitizer dispenser on the wall in the Pre-K classroom was broken.
Plan of Correction:	1. Work order has been put in for both screens to be replaced. 2. Broken shopping cart was thrown away. 3. Both bikes were thrown away the same day. 4. Couch was thrown away the same day. 5. Work order had been put in for painting. 6. Work order has been put in for a new hand sanitizer dispenser. 7.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances were not kept in a locked place, preventing access by children. Evidence: 1. In the Pre-K classroom, the sprinkler room door was unlocked, with cleaning materials within reach of children inside. 2. A soap & water cleaning solution was observed sitting on the water fountain in the Pre-K classroom.
Plan of Correction:	Cleaning supply was moved out of the sprinkler room as maintenance misplaced the key and moved into the staff lounge that is lockable.
Standard #:	8VAC20-780-280-D
Description:	Based on observation, cleaning and sanitizing materials were not kept separate from food. Evidence: In the Pre-K classroom, cleaning materials were kept next to cereal in the classroom.
Plan of Correction:	Staff was communicated that food should never be stored in the classroom and must be returned to the kitchen or discarded even if it's an edible item for a class project.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation, the center did not ensure electrical outlets had protective covers. Evidence: In the infant room, three electrical outlets did not have covers on them.
Plan of Correction:	Outlets were covered during the inspection. Management retrained staff regarding expectations for all outlets to be covered at all times.
Standard #:	8VAC20-780-320-B
Description:	Based on observation, the center did not ensure all restrooms were equipped with soap and paper towels, within reach of children. Evidence: In the two year old classroom, soap and paper towels were kept out of reach of children at the hand washing station.
Plan of Correction:	Management retrained staff how supplies need to be refilled promptly but moving forward classroom openers were asked to check anything needs to be replenished and complete before receiving children for the day.
Standard #:	8VAC20-780-520-C
Description:	Based on observation, the center did not ensure proper labeling requirements were followed for over the counter products. Evidence: In the infant room, 3 topical diaper creams were not labeled with a child's name.
Plan of Correction:	It's been written with a sharpie and the teacher rewrote it so it's more visible.
Standard #:	8VAC20-780-550-I
Description:	Based on observation, the center did not have a 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center posted in a visible place at each telephone. Evidence: Emergency numbers were not posted at each telephone in the center.
Plan of Correction:	The portable phone has both 911 and poison control on the back of it since the May inspection when it was suggested to place it directly on the phone.
Standard #:	8VAC20-780-560-F
Description:	Based on observation and interview, the center did not ensure the posted menu listing foods to be served for meals and snacks was for the current week. Evidence: The menu you posted in all 4 classrooms was dated for the week prior to the inspection.
Plan of Correction:	The current menu was posted in the lobby and sent to the parents prior and put up in every classroom after it was pointed out by license inspector. Moving forward the task of placing the correct menu was assigned to one person that is responsible for the food order/menu to complete on Friday.
Standard #:	8VAC20-780-560-J
Description:	Based on observation, tables and surfaces could not have been cleaned and sanitized prior to meal times. Evidence: In the School Age classroom, cleaning and sanitizing solutions were not available, and the bottles meant for the solutions were empty.
Plan of Correction:	Bottles got refilled immediately. Management identified at staff person (opener) that will be responsible for filling and distributing the bottles every morning to the classrooms in order to ensure compliance. Management also reminded staff of expectation of returning sanitizing bottles to the kitchen at the end of the day.
Standard #:	8VAC20-780-570-E
Description:	Based on observation, Infant bottles were not dated and labeled properly. Evidence: 10 bottles in the refrigerator and on the counter were not dated with the current date.
Plan of Correction:	Infant teacher put the date on all of them immediately. Reminded infant teacher to not to accept any bottles in the morning w/o labels. Moving forward management identified and trained a safety captain for the center that will monitor and perform compliance checks daily.
Standard #:	8VAC20-780-580-B
Description:	Based on observation, the center did not ensure that any vehicle used by the center for transportation of children met safety standards set by the Department of Motor Vehicles. Evidence: The current van used for transporting children did not have an inspection sticker indicating the van has been inspected and met DMV safety standards.
Plan of Correction:	Brand new vehicle was delivered w/o inspection, inspection was completed 7/22/24. Moving forward we had identified a safety captain whose responsibility among others is to check the buses for compliance. Management will monitor bus safety checklists daily to ensure the safety captain is consistent with completing.