VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KidzSpace Learning Center
3494 Richmond Highway
Stafford, VA 22554
(540) 444-7744

Current Inspector: Christina Jones (540) 340-2672

Inspection Date: July 31, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Potable Water Lead Testing Requirements The VDOE recently distributed memos to licensed child day programs, certified preschools and religiously exempt child day centers, sharing the requirement to develop and implement a plan to test potable water pursuant to ? 22.1-289.057 of the Code of Virginia. The VDOE will begin determining compliance with this statute effective January 1, 2025. The memos can be found on the VDOE child care website: www.childcare.virginia.gov.

Comments:

An unannounced, on-site 60-day monitoring inspection was conducted on 7/31/2024. The on-site inspection began at 10:30am and ended at 11:45am. The inspector reviewed compliance in the areas listed above. There were 14 children present and 5 staff. The inspector reviewed six children?s records and five staff records on-site on 7/31/2024. This inspection included document review, a tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 8/9/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-1
Description:	Based on review of 5 staff records, not all staff had a sworn statement completed prior to employment, as required. Evidence: the record for staff #4, (Date of hire: 6/13/2024), did not contain documentation of a sworn statement.
Plan of Correction:	Employee was hired on 5/27/24, but did not start until 6/17/24; Employee completed the sworn statement the day of hire, however it was not placed in the file; we have since placed the statement in the file.
Standard #:	22.1-289.035-B-2
Description:	Based on review of 5 staff records, not all staff had an OBI fingerprint based criminal history check prior to employment, as required. Evidence: the record for staff #4, (Date of hire: 6/13/2024), did not contain documentation of the results of a fingerprint criminal history check.
Plan of Correction:	Employee was not hired on 6/13/24; employee was hired on 5/27/24 but did not start work until 6/17/24; all paperwork was received prior to start date; I have since had employees complete a more detailed application.
Standard #:	22.1-289.035-B-4
Description:	Based on review of 5 staff records, out of state background checks were not conducted as required for staff who indicated they have lived outside of Virginia in the past five years. Evidence: the record for staff #1, (Date of hire: 5/28/2024), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of state child abuse and neglect search request.
Plan of Correction:	Employee #1 did not have a background check for out of state because I did not notice this on application; I have since given the employee a more detailed application to complete and we are in the process of completing the out of state fingerprinting.
Standard #:	8VAC20-780-130-A
Description:	(Systemic) Based on review of six child records, the center did not obtain documentation that each child has received immunizations required by the State Board of Health before the child can attend the center. Evidence: the record for child #5, who was observed in care, did not contain documentation of immunizations.
Plan of Correction:	Child #5 parents have been contacted and give until 8/16/24 to bring the documentation; management has been trained on not allowing children to attend without the proper paperwork.
Standard #:	8VAC20-780-140-A
Description:	(Systemic) Based on review of six child records, the center did not obtain documentation of a physical examination within 30 days after the first day of attendance. Evidence: the record for child #1, child #5 and child #6 did not contain documentation of a physical examination.
Plan of Correction:	Child #1 & 5 documentation has been given to parents to complete by 8/16/24; child #6 parent has given a sworn religious exemption statement.
Standard #:	8VAC20-780-160-A
Description:	(Systemic) Based on review of five staff records, not all records contained documentation of a negative tuberculosis (TB) test/screening that was completed within 30 days of employment. Evidence: the record for staff #1 (date of hire: 5/28/2024) had documentation of a negative TB test/screening that was dated: 6/28/24; the record for staff #2 had a TB test/screening that was dated: 9/10/23; the record for staff #3 had a TB test/screening that was dated 6/20/24; the record for staff #4 did not contain documentation of a TB test/screening and the record for staff #5 had a TB test/screening dated 12/9/22.
Plan of Correction:	Retrained management to make sure we are collecting all paperwork prior to employees starting; staff #4 has obtained a TB screening on 8/6/24.
Standard #:	8VAC20-780-40-L
Description:	(Systemic) Based on staff interview, the facility failed to inform all staff who work with children of (all) children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state the children in the classroom with allergies, sensitivities and/or dietary restrictions. Child #1 and Child #4 have documented food allergies.
Plan of Correction:	Retrained staff on which children have food allergies; a plan of action will be given a copy of child #1 and #4 plan of action.
Standard #:	8VAC20-780-40-M
Description:	(Systemic) Based on review of documentation, and staff interview, the facility failed to maintain a current written list of children?s allergies, sensitivities and dietary restrictions as required. Evidence: the facility did not have an allergy list that included all children with allergies, sensitivities, and dietary restrictions. Child #1 and Child #4 have documented food allergies.
Plan of Correction:	Forms have been given to the parents for completion.
Standard #:	8VAC20-780-60-A
Description:	(Systemic) Based on review of six child records, not all records contained all required information. Evidence: the records for child #1, #2, #4, #5 and #6 did not contain the first date of attendance; the records for child #1 and child #2 did not contain the complete name, address and phone number for two emergency contacts; the record for child #1 did not contain documentation of viewing proof of the child?s identity and age or documentation of written agreements between the parent and center as required by 8VAC20-780-90; the record for child #6 did not contain the phone number for mom or dad.
Plan of Correction:	Child #1, 2, 4, 5 & 6 first date of attendance have now been added to the file; Child #1 & 2 completed full name, address and phone number for both emergency contacts; Child #1 information given to the parent to complete by 8/16/2024.
Standard #:	8VAC20-780-60-A-8
Description:	(Systemic) Based on review of six child records, the facility failed to obtain a written care plan for each child with a diagnosed food allergy, as required. Evidence: the records for child #1 and child #4, with diagnosed food allergies, did not contain a written care plan with instructions from the physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Plan of Correction:	Child #1 and 4 did not have a plan of action; parents were given the paperwork to have completed but failed to bring it back; we have given new forms to the parents again and have given them a deadline to return to avoid having their child disenrolled. Once forms are received, a copy will be given to each teacher to keep in their binders; we will also post in kitchen.
Standard #:	8VAC20-780-70
Description:	(Systemic) Based on review of five staff records, not all records contained all required information. Evidence: The records for staff #2, staff #4 and staff #5 did not have complete documentation that two or more references were checked before employment; the records for staff #1, #2, #3, #4 and #5 did not contain verification of age, documentation to demonstrate that the individual possesses the education, certification, and experience required by the position or the name, address and phone number of a person to be notified in an emergency; the records for staff #2 and #3 did not contain the date of employment.
Plan of Correction:	Staff member #2, a second reference will be check on 8/7/24; staff member #4 does have two references check and was in the file; Staff #1, 2, 3, 4 & 5 have given proof of age, as well as copies of diplomas, degrees, and a more detailed application of work experience have all been placed in each file; all files now contain start of employment date.
Standard #:	8VAC20-780-240-B
Description:	Based on review of 5 staff records, and staff interview, not all staff completed orientation prior to working alone with children, and no later than 7 days of the date of hire, as required. Evidence: the record for staff #2 did not have documentation of orientation training.
Plan of Correction:	Staff #2 is scheduled for orientation on 8/8/24; documentation will be placed in file.
Standard #:	8VAC20-780-240-E
Description:	Based on review of 5 staff records, not all staff had orientation training in first aid and CPR within 30 days of the first day of employment. Evidence: the records for Staff #1, staff #2, staff #4 and staff #5 did not have documentation of orientation training in first aid and CPR.
Plan of Correction:	Employees #1, 2, 4 & 5 are not CPR trained, however we have all signed up to become certified.
Standard #:	8VAC20-780-340-D
Description:	Based on documentation review and interview, each grouping of children did not have a staff member who meets the qualifications of program leader. Evidence: there was no documentation that any of the teachers in the tigers, gators, sharks or cheetahs classrooms have group leader qualifications.
Plan of Correction:	All staff members that are in lead positions to meet the qualifications of a program leader; all documentation has since been placed in their files; they all have graduated high school or college, and everyone of them have at least 480 hours of teaching
Standard #:	8VAC20-780-500-A
Description:	Based on observation, not all handwashing procedures were followed, as required. Evidence: In the tigers classroom, staff and children?s hands were not washed with soap and water before serving and drinking water/juice from water bottles after returning from playing outside; staff failed to wash a child?s hands after a diaper change.
Plan of Correction:	All staff members in the Tigers classroom have been retrained on washing hands
Standard #:	8VAC20-780-500-B
Description:	Based on observation, not all diapering procedures were followed, as required. Evidence: 1) The changing table had a cloth cover that was absorbent. 2) The LI observed staff in the tigers classroom using their hand to lift the trash can lid, causing their hand, and the diaper, to touch the exterior surface during disposal. 3) Staff did not clean and sanitize the diaper surface as required.
Plan of Correction:	We have ordered the vinyl pad for the changing table; we have retrained staff to make sure they utilize the step for the trash can; staff cleaned and sanitize the surface, however we understand now that the surface cannot be cloth.
Standard #:	8VAC20-780-530-A
Description:	Based on review of documentation, and staff interview, there is not at least one staff in each classroom that has certification in first aid and CPR. Evidence: in the tigers, sharks, and cheetahs classrooms there were no staff with documentation of first aid/CPR certification.
Plan of Correction:	One staff member is CPR certified, however due to it not being from a place which the standards require the staff member is scheduled to be retrained.