VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Lynette A Storr (703) 309-9153

Inspection Date: July 31, 2024

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced inspection was initiated on July 31, 2024 and completed on August 6, 2024 in response to a complaint received by the licensing office on July 29, 2024 relating to allegations of supervision and physical plant. The inspector reviewed 1 staff record on-site. This inspection included document review, tour of the facility, interviews and observations. The preponderance of evidence gathered during the investigation supports the allegation(s) regarding supervision; therefore, the complaint is determined to be valid. Information gathered during the inspection determined noncompliance with applicable standards or law and the violations are documented on the violation notice issued to the program. Though not a part of the original complaint, violations that were not reported were found and are documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and returned it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word ?corrected? is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s).

Violations:

Standard #:	8VAC20-780-40-M
Complaint related:	No
Description:	The licensee shall ensure that the center?s activities, services and facilities are maintained in compliance with the center?s own policies and procedures. The center has a policy that states ?students should be counted at the beginning and end of all transitions.? Staff #1 did not count students at the beginning and end of a transition from the playground to the classroom.
Plan of Correction:	Conduct a training session for all staff to reinforce the importance of adhering to center policies, specifically focusing on transition procedures and counting protocols. Review the center?s policies and procedures with all staff to ensure clarity and understanding. Distribute written copies of the transition policy for staff reference.
Standard #:	8VAC20-780-280-B
Complaint related:	No
Description:	Hazardous substances such as cleaning materials, shall be kept in a locked place. There were cleaning supplies in an unlocked cabinet and in an unlocked drawer in the green dragonflies classroom. There was a spray bottle containing a bleach/water solution on a cubby in the blue dragonflies classroom.
Plan of Correction:	Provide training for all staff on the importance of securing hazardous materials and adhering to safety protocols. Emphasize the potential risks associated with accessible cleaning supplies. Implement a key management system to ensure that teacher cabinet keys remain in the classroom and are not removed. This includes designated area for key storage when not in use.
Standard #:	8VAC20-780-340-F
Complaint related:	No
Description:	Children under 10 years of age always shall be within actual sight and sound supervision of staff. Child #1 (age: 2 years) was out of actual sight and sound supervision of staff on the playground for approximately 2 to 4 minutes.
Plan of Correction:	Conduct a mandatory training session for all staff members focusing on supervision policies and the importance of maintaining sight and sound supervision of all children. Review specific scenarios that could lead to lapses in supervision and strategies to prevent hem.
Standard #:	8VAC20-780-520-B
Complaint related:	No
Description:	If sunscreen is used, it shall be inaccessible to children under five years of age. There were multiple sunscreens in an unlocked cabinet, accessible to children (ages: 4 to 5 years).
Plan of Correction:	Provide training for all staff on the importance of securing hazardous materials and adhering to safety protocols. Emphasize the potential risks associated with accessible cleaning supplies.