VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children of America - Doc Stone, LLC
75 Dunn Drive
Stafford, VA 22556
(540) 657-4567

Current Inspector: Anansa Archer-Hicks (703) 537-6757

Inspection Date: July 26, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was initiated on 7/26/24 and completed on 8/14/24 in response to a self-report received by the licensing office on 7/16/24 relating to supervision. The inspector reviewed 2 children?s records and 3 staff records on-site on 8/14/24. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Though not a part of the original self report, violations that were not reported were found related to background checks and are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 8/30/24. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on review of 3 staff records, the provider did not obtain a criminal history background check report every five years from the date of the last check. Evidence: The criminal history background check on file for Staff #1 was completed on 7/1/19 and the file did not contain documentation that a criminal history background check report had been completed every five years from the date of the last check as required.
Plan of Correction:	The School Director notified the staff member that her background check must be completed again as it was not renewed from 7/1/2019. The background check expired 7/1/24 and staff member immediately was notified and went to initiate a new background check. The results were obtained before the Licensing visit on 7 /26/24 showing that the staff member is Eligible to work. Licensing was provided with the updated and current eligible results upon the visit on 8/15/24. Proof of the updated background check has been submitted with CAP.
Standard #:	8VAC20-780-340-A
Description:	(Repeat Violation) Based on interviews, the center failed to ensure the care, protection and guidance of all children in care. Evidence: In the school age classroom, Child #1 (age 5) was touched inappropriately by another child in the classroom during rest time while children were watching a movie. Staff did not intervene to stop the incident though Child #1 repeatedly asked the other child to stop.
Plan of Correction:	On August 14th, 2024, a mandatory staff meeting was held by the di rector and assistant director for all staff members. The Zero Tolerance Policy along with the importance of proper supervision was discussed and reiterated. CCEI trainings were completed by all staff members. Proof of completed training certificates by all staff members has been submitted with the CAP.
Standard #:	8VAC20-780-340-F
Description:	Based on interviews, the center failed to ensure that children under 10 years of age always be within actual sight and sound supervision of staff. Evidence: Interviews revealed that a staff member with the school age classroom was on their phone and could not see or hear children who were positioned under a blanket on the carpeted area when inappropriate touching occurred.
Plan of Correction:	On August 14th, 2024, a mandatory staff meeting was held by the director and assistant director for all staff members. The Zero Tolerance Policy (which covers the cell phone policy) along with the importance of proper supervision was discussed and reiterated. CCEI training was completed by all staff members. Proof of completed training certificates by all staff members has been submitted with the CAP.