VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KinderCare Learning Centers LLC
601 Hillsdale Drive
Charlottesville, VA 22901
(434) 973-2777

Current Inspector: Stephanie Reed (540) 272-6558

Inspection Date: Aug. 28, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Effective July 1, 2024, new applicants for employment and volunteering may be provisionally hired if the applicant has received qualifying results from a fingerprint-based background check through the Central Criminal Records Exchange or the FBI and the applicant is supervised at all times by a person who has received a qualifying result on all background checks within the last five years. Current employees must continue to meet the requirements set out in 22.1-289.035 of the Code. Previous background check requirements apply to all applicants and volunteers hired prior to July 1, 2024. Effective January 1, 2025, the VDOE will begin determining compliance with 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the Child Care VA website at https://www.childcare.virginia.gov/providers/what-s-new

Comments:

An unannounced, on-site renewal inspection was initiated on August 28, 2024 and completed on August 28, 2024 as a part of probation, and the provisional licensure period. The on-site inspection began at 10:20 a.m. and ended at 2:30 p.m. The inspector reviewed compliance in the areas listed above. There were 58 children present and 9 staff. The inspector reviewed six children?s records and eight staff records on-site. This inspection included document review, tour of the facility, interviews, and observations Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 11, 2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-4
Description:	REPEAT VIOLATION SYSTEMIC VIOLATION Based on review of documentation, the center failed to request out of state background checks for any staff that has resided outside of Virginia in the last five years prior to employment. Evidence: Staff #3, date of hire 8/10/2024, had a New York state identification card issued in 2023 on file in the record. Staff interview revealed that the staff member had resided outside of the state of Virginia in the last five years. There was no out of state central registry or sex offender check on file. Staff #4, date of hire 7/30/2024, indicated out of state residence in Georgia on their central registry background check form in the last five years. There was no out of state central registry or sex offender check on file.
Plan of Correction:	Center management will utilize the updated staff cover file sheet to ensure all necessary background checks and other staff file components are complete within the required timeframe. District Leader will sign off on new teacher files to ensure accuracy.
Standard #:	8VAC20-770-60-C-2
Description:	REPEAT VIOLATION SYSTEMIC VIOLATION Based on review of documentation, the center failed to ensure that central registry background check results were obtained within 30 days of employment. Evidence: The central registry results for Staff #5, hired 9/18/2023, was dated 1/25/2024.
Plan of Correction:	Center management will utilize the updated staff cover file sheet to ensure all necessary background checks and other staff file components are complete within the required timeframe. District Leader will sign off on new teacher files to ensure accuracy.
Standard #:	8VAC20-780-270-A
Description:	REPEAT VIOLATION Based on observation, the center failed to ensure all equipment and material was maintained in safe, operable condition. Evidence: In the three?s classroom reading nook, there was a CD player plugged in and sitting in the window sill which created a trip hazard and falling-object hazard. The CD player was partially off the ledge of the sill.
Plan of Correction:	Center Management will complete a daily classroom checklist which will help management to identify any possible unsafe equipment and/or conditions. Center management will begin utilizing the checklist no later than 9/16/2024.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center failed to ensure that potentially hazardous substances were stored in a locked place. Evidence: In the three?s classroom, there was a box of alcohol antiseptic wipes with warnings danger and keep out of reach of children stored on top of a bookcase accessible to children in care.
Plan of Correction:	Center Management will ensure that every classroom has a secure place that teachers can store personal belongings by 9/13/2024. Center management will confirm belongings are secured once in the morning and once after teachers have taken lunch breaks.
Standard #:	8VAC20-780-280-H
Description:	Based on observation and interview with staff, the center failed to ensure that all cosmetics, medications, or other harmful agents were stored in areas inaccessible to children. Evidence: In the three?s classroom, there was a set of keys stored on top of bookcase. Staff interview confirmed that there was a canister of pepper spray on the keys accessible to children in care.
Plan of Correction:	Center Management will ensure that every classroom has a secure place that teachers can store personal belongings by 9/13/2024. Center management will confirm belongings are secured once in the morning and once after teachers have taken lunch breaks.
Standard #:	8VAC20-780-400-B
Description:	REPEAT VIOLATION SYSTEMIC VIOLATION Based on observation, the center failed to ensure all behavioral guidance was constructive in nature. Evidence: While in the director?s office, the assistant director and licensing inspector heard staff #2 in the three?s classroom use a very loud voice tone to shout at a child.
Plan of Correction:	District Leader and Quality Business Partner will complete a training on positive behavior guidance and how to redirect challenging behaviors no later than September 31, 2024. Center management will follow-up with teachers through SET (Standards of Excellence in Teaching) Observations to support teachers with any training or assistance as it relates to challenging behaviors in the classroom. SET Observations will begin no later than September 31, 2024. District Leader and Center management will discuss findings from SET Observations and any additional needed supports the center may need.