VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST at Gravely Elementary
4670 Waverly Farm Drive
Haymarket, VA 20169
(703) 453-7719

Current Inspector: Angela Dudek (804) 629-8167

Inspection Date: Aug. 28, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Provided consultation on the following: 8VAC20-780-550D Fire drills must be completed monthly and should be maintained at the site for a year.

Comments:

An unannounced, on-site monitoring inspection was initiated on 8/28/24. The on-site inspection began at 6:09am and ended at 7:30am. The inspector reviewed compliance in the areas listed above. There were 23 children present and 3 staff. The inspector reviewed 3 children?s records and 3 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 9/6/24. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-40-M
Description:	Based on review of documentation and interview with the staff, the center did not maintain a current and dated written list of children?s allergies, sensitivities, and dietary restrictions that was accessible to all staff in each group or area where children are present. Evidence: The allergy list did not contain Child #1`s name or diagnosed food allergies so the list was not current.
Plan of Correction:	The site staff will write in the allergy information on their allergy logs.
Standard #:	8VAC20-780-80-A
Description:	Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs. Evidence: During inspection there were 14 children present, but the written record reflected there were 13 children present.
Plan of Correction:	The site staff will check children in faster on their clipboards.
Standard #:	8VAC20-780-90-A
Description:	Based on review of 3 child files, the center did not obtain by the first day of the child?s attendance, the written agreement between the parent and the center as required. Evidence: The file for Child #2 did not contain documentation of the written agreement between the parent and the center including 1. A statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if requested by the center 2. A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.
Plan of Correction:	The site staff will look through all children files and have any remaining parents to sign the written agreement.
Standard #:	8VAC20-780-245-J
Description:	Based on review of 3 staff records and staff interview, the center did not have staff on duty who have satisfactorily completed a training program for the purpose of administration of emergency medication. Evidence: There were no staff on site that were certified to administer Child #2?s emergency medication while they were present at the center.
Plan of Correction:	The site staff that are qualified will take the proper training required for this medication.
Standard #:	8VAC20-780-420-E-3
Description:	Based on review of 3 child records, the center did not ensure annually that parent confirmation of the required information in the child record is up to date. Evidence: The file for Child #2 did not have documentation that the parent had confirmed the updated record annually. The last parent signature on file for the updated record was dated 8/17/23.
Plan of Correction:	The site staff will have parents sign and date the registration form.