VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children's Harbor Eastern Shore
20250 Fairgrounds Road
Onancock, VA 23417
(757) 302-0700

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Sept. 3, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Technical assistance was provided in the following areas: Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/ The required documentation in children's enrollment records was discussed.

Comments:

An unannounced, on-site renewal inspection was initiated and completed on 09/03/2024, as a part of the licensure period. The on-site inspection began at 10:15 AM and ended at 12:45 PM. The inspector reviewed compliance in the areas listed above. There were 43 children present and 8 staff. The inspector reviewed 4children?s records and 4staff records on site. This inspection included: -document review - . Injury logs, emergency drill logs, medication administration logs, authorization forms), - tour of the facility, - interviews, and - observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, September 4,2024, which is close of business on September 11, 2024. Submission after that date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based upon review of children's records, the facility has not ensured that each child's record include the business telephone number for each parent. Evidence: The record provided for child 2 did not include the business telephone number for the father.
Plan of Correction:	The facility responded with the following: Management will audit each file after enrollment to ensure all information si completed before signing
Standard #:	8VAC20-780-270-A
Description:	Based upon observation, the facility has not ensured that areas of the center are maintained to be in safe condition. Evidence: There is a six inch strip of vinyl cove base along the floor by the sink in the Prekindergarten classroom that has come unattached from the wall.
Plan of Correction:	The facility responded with the following: CD spoke with the Director of Facilities and Maint. He will replace it.
Standard #:	8VAC20-780-280-B
Description:	Repeat violation: Based upon observation, the facility has not ensured that hazardous substances are kept in locked locations using safe locking methods that prevent access buy children. Evidence: In an unlocked cabinet un the sink in the unlocked teacher's lounge, there was a container of dish detergent and a container of antibacterial hand soap, both with warning labels.
Plan of Correction:	The facility responded with the following: CD placed a lock on the cabinet under the sink in the staff lounge
Standard #:	8VAC20-780-330-B
Description:	Based upon observation, the facility has not ensured that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 which require a minimum of six inches of resilient surfacing in the entire fall zone for the equipment. Evidence: There are three climbing structiures of differing sizes for different ages of children installed on the playground. In those areas receiving the greatest activity (access points, exit chutes of slides) for all three structures, the wood mulch has compacted decayed into soil - no longer being considered a resilient surfacing.
Plan of Correction:	The facility responded with the following: CD spoke with the Director of Facilities and Maintenance and put in the request for repair.
Standard #:	8VAC20-780-550-P
Description:	Repeat violation: Based upon review of children's injury records, the facility has not ensured that the records include all required documentation. Evidence: 1. An injury record dated 8/21/21 for child 5 did not include the method by which the parent was notified of the child's injury. 2. An injury record dated 8/9/2024 for child 6, included only 1 staff signature instead of the required two staff signatures or one staff signature and a parent signature.
Plan of Correction:	The facility responded with the following: When staff submit forms management will review the forms to ensure all information are present before signing and filing