VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Rowan Academy
4819 Monument Avenue
Richmond, VA 23230
(804) 728-0101

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Sept. 9, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on September 9, 2024. The on-site inspection began at 9:30 am and ended at 12:05 pm. The inspector reviewed compliance in the areas listed above. There were 12 children present and six staff. The inspector reviewed five children?s records and four staff records on-site. This inspection included document review (i.e. Injury logs, policies and procedures, emergency drill logs, medication administration logs, authorization forms), tour of the facility, interviews, observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 09/16/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, the center did not maintain and keep at the center a separate record for each child enrolled which shall contain all required information. Evidence: 1. The record of child #1, child #2, child #3, child #4, and child #5 did not contain the home address of each parent who has custody. 2. The record of child #1, child #4, and child #5 did not contain the work phone number and place of employment of each parent who has custody; The record of child #3 did not contain the work phone number of each parent who has custody. 3. The director confirmed the records did not contain the required information.
Plan of Correction:	Per the director: Rowan Academy willmaintain and keep at the center a separate record for each child enrolled which shall contain all required information . 1. Specifically, we will update the form to include the home address of each parent who has custody. 2. We will update the registration form to include a space for the phone numbers for each parent including home, work and cell. We will also require that a place of employment of each parent who has custody is listed including the address of employment. 3. The Assistant Director, will update the registration form, using the VDOE model form as a template, and the Director will oversee that all information obtained from parents is complete. 4. The Director and Assistant Director have reviewed the student files and will be contacting each family for necessary information needed to complete the registration form in order to uphold the standards.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, the center did not ensure, when food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Evidence: Five children's lunch boxes were observed without the date or labeled in a way to identify the owner.
Plan of Correction:	Per the Director: To ensure when food is brought from home the food container is sealed, lunch boxes will be visually inspected at arrival. A teaching assistant will adhere masking tape to the lunch boxes with the date and name of student and the Director, will oversee that it is done each morning.