VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Burgundy Farm Country Day School
3700 Burgundy Road
Alexandria, VA 22303
(703) 960-3431

Current Inspector: Ariel Hayes (804) 629-7124

Inspection Date: Sept. 26, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 63.2 Child Abuse & Neglect 8VAC20-780 Staffing and Supervision. 8VAC20-790 Introduction 8VAC20-780 Programs. 8VAC20-790 Administration 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-790 Staff Qualifications & Training 8VAC20-780 Special Services. 8VAC20-790 Physical Plant 8VAC20-820 THE LICENSE. 8VAC20-790 Staffing & Supervision 8VAC20-820 THE LICENSING PROCESS. 8VAC20-790 Programs 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-790 Special Care Provisions & Emergencies 8VAC20-770 Background Checks 8VAC20-790 Special Service During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was completed on 09/26/2024. The on-site inspection began at 12:00 pm and ended at 1:30 pm. The inspector reviewed compliance in the areas listed above. There were 12 children present and 2 staff. The inspector reviewed 5 children?s records and 3 staff records on-site. This inspection included: ? document review ? tour of the facility ? interviews ? observations Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/09/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-A
Description:	The center is required to have employees undergo a background check every five years. The most recent central registry check for staff #2 was overdue by 1 year. The most recent criminal history check for staff #2 was overdue by 1 year and 1 month.
Plan of Correction:	Request update of docs 9/26.
Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #2, who is currently working, was not available during inspection.
Plan of Correction:	Request update of docs 9/26.
Standard #:	22.1-289.035-B-4
Description:	The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for approximately 3 years, did not have documentation of requesting a central registry check or criminal history check from one state.
Plan of Correction:	Request update of docs9/26.
Standard #:	22.1-289.058
Description:	Child day programs that serves preschool-age children shall be equipped with at least one carbon monoxide detector. The JK building did not have a carbon monoxide detector during the inspection.
Plan of Correction:	Will add to room.
Standard #:	8VAC20-780-160-C
Description:	REPEAT VIOLATION At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department. Staff #1had a TB test that was expired for 2 years. Staff #2 did not have a TB test available during the inspection.
Plan of Correction:	#1 resolved #2 in process 9/26
Standard #:	8VAC20-780-60-A
Description:	REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Documentation of viewing proof of the child's identity and age. Child #3 and child #5 were enrolled for approximately 3 weeks and did not have documentation of viewing proof of the child's identity and age.
Plan of Correction:	Request update of docs 9/26.
Standard #:	8VAC20-780-70
Description:	The center should obtain a complete staff record for each person. Staff #1 who was working for 3 years was missing 2 references and proof of education. Staff #2 who was working for approximately 14 years did not have a staff record available during the inspection.
Plan of Correction:	#1 moved into this role from a teacher role. Will update docs. #2 update file
Standard #:	8VAC20-780-240-B
Description:	Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 who was working for approximately three years did not have an orientation on record. Staff #2 who was working for approximately 14 years did not have an orientation on record.
Plan of Correction:	She was a long standing employee who moved to JK. The references were done when she was hired ages ago. I am trying to find them.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. There were 3 cans of Lysol unlocked in the upper bathroom cabinet. There were Clorox wipes unlocked under the sink in the main room.
Plan of Correction:	Place in locked cabinet out of reach.
Standard #:	8VAC20-780-450-A
Description:	Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Six children did not have a bottom cover. Three children did not have a top cover.
Plan of Correction:	Teachers reminded parents to send covers.
Standard #:	8VAC20-780-550-C
Description:	Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. An emergency evacuation and shelter-in-place map was not available.
Plan of Correction:	Docs update in room.
Standard #:	8VAC20-780-560-G
Description:	When food is brought from home, the following shall apply: The food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Nine lunch boxes were not labeled with the child's name or date.
Plan of Correction:	Discussed an resolved.