VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Happy Hearts at McNair Farms
2487 McNair Farms Drive
Herndon, VA 20171
(703) 793-1835

Current Inspector: Keesha Minor (571) 596-3660

Inspection Date: Oct. 1, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect 8VAC20-790 Introduction 8VAC20-790 Administration 8VAC20-790 Staff Qualifications & Training 8VAC20-790 Physical Plant 8VAC20-790 Program VAC20-790 Staffing & Supervision 8VAC20-790 Special Care Provisions & Emergencies 8VAC20-790 Special Services During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 10/1/2024, as a part of the conditional licensure period. The on-site inspection began at 1:35pm and ended at 3:00pm. The inspector reviewed compliance in the areas listed above. There were 21 children present and 4 staff. The inspector reviewed 4 children?s records and 2 staff records during the inspection. This inspection included: document review, tour of the facility, interviews, and observations. and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on October 15, 2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-1
Description:	Any individual required to undergo a background check, must provide a sworn statement or affirmation disclosing whether he has ever been convicted of or is the subject of pending charges for any offense within or outside the Commonwealth and whether he has been the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth. Staff 1 did not have a file or any documentation of a sworn statement or fingerprinting.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-2
Description:	Submit to fingerprinting and provide personal descriptive information described in subdivision B 2. Staff 1 did not have a file, nor did they have any documentation of completing fingerprinting.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	Each child shall have a physical examination by or under the direction of a physician: 1. Before the child's attendance; or 2. Within 30 days after the first day of attendance. Child 2 has been in care since 7/29/2024 and did not have a physical examination on file as of 10/1/2024.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: 1. Name, nickname (if any), sex, and birth date of the child; 2. Name, home address, and home phone number of each parent who has custody; 3. When applicable, work phone number and place of employment of each parent who has custody; etc. Child 2 and 4 were missing work information for one of the two parents listed, and Child 3 was missing documentation of work information for both parents.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Staff records shall be kept for each staff person. Staff 1 did not have a file. Staff 1 stated that they had documents that they were provided and were to complete, but that they had not yet completed the forms nor brought them in to the facility director.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-190-A
Description:	Program directors shall be at least 21 years of age and shall meet one of the following: A1- 4. Upon arrival the inspector asked if the director was available, and the owner stated that the director was not on site. The inspector asked if Staff A was around and they said "yes". The inspector asked if Staff B was the director, and the director stated, "yes". Staff B was not director qualified during the initial inspection, and according to the owner, had not taken additional training to become director qualified. Staff B was not director qualified at the time of the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. The Grasshoppers classroom had an unlocked cabinet, under the sink, with disinfectant spray marked hazardous to humans on the label.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-320-B
Description:	Each restroom area provided for children shall: Be equipped with soap, toilet paper, and disposable towels or an air dryer within reach of children. The Dragonflies bathroom did not have disposable hand towels in the bathroom or the sink outside of the bathroom. The Grasshoppers did not have any hand towels in either bathroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-450-A
Description:	Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. 4 children in the Grasshoppers classroom did not have a bottom cover on their cots during naptime.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-B
Description:	Diapering; soiled clothing. Disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. The Bumblebees bathroom had a small 12 inch tall, lidless trash can with disposable diapers inside, sitting next to the toilet used by children.
Plan of Correction:	Not available online. Contact Inspector for more information.