VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Gardner School of Ashburn
44128 Navajo Drive
Ashburn, VA 20147
(571) 223-1900

Current Inspector: Jessica Eason (804) 629-7489

Inspection Date: Oct. 9, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on October 9, 2024, as a part of the licensure period. The on-site inspection began at 9:30amand ended at 12:45pm. The inspector reviewed compliance in the areas listed above. There were 89 children present and 16 staff. The inspector reviewed seven children?s records and five staff records on-site. This inspection included document review , tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on October 17, 2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-60-A-8
Description:	A written care plan is required for each child with a diagnosed food allergy, to include instructions from the physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #6 and Child #7, who have been enrolled at the center for one and a half months, have a diagnosed food allergies and did not have a written care plan in their file.
Plan of Correction:	The parents were immediately contacted and delivered the required written care plan with detailed information and the physician?s signature the following day.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Staff records shall be kept for each staff person. Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position was not kept for Staff #1, Staff #2, and Staff #3. Staff #1, who has been actively working at the center for the past five months, did not have two or more completed reference verification on file.
Plan of Correction:	Staff member contacted the supervisor for copies of references. References will be always maintained in staff files.
Standard #:	8VAC20-780-90-A
Description:	A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance and signed by the parent. Child #3 and Child #4's record did not contain signed documentation of authorization for emergency medical care, notification of a communicable disease, and pick up of ill child.
Plan of Correction:	The full agreement was given to the parents to complete and sign. Moving forward, all new enrolment files will be double checked for accuracy.
Standard #:	8VAC20-780-260-A
Description:	An annual fire inspection report from the appropriate fire official having jurisdiction shall be provided to the licensing representative. An annual fire inspection report from the appropriate fire official was not provided. Documentation of the last fire inspection report was dated 06/06/2023.
Plan of Correction:	The Fire Marshall?s Office was immediately contacted during the licensing inspection visit. Renewal inspection is pending.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. In the Imagination A (4 year old)classroom, a box of floor wet cloths with the label "keep out of reach of children" was located in an unlocked low cabinet.
Plan of Correction:	The wet floor cloths were promptly moved to a locked, upper cabinet. Teacher was reminded to properly store any hazardous substances.
Standard #:	8VAC20-780-520-C
Description:	Requirements shall be met if diaper cream is used. In the Imagination A (4 years old) classroom, a container of diaper ointment was not labeled with the child's name and made accessible to children.
Plan of Correction:	The diaper cream was disposed of. The teacher was reminded to properly label and store diaper cream.
Standard #:	8VAC20-780-530-A-1
Description:	At least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation(CPR). Staff #5 was alone with a group of six two year old children. Staff #5's certification in CPR expired one month ago.
Plan of Correction:	A second staff member with current CPR was placed in the classroom. Staff were trained and re-certified in CPR/First Aid on Monday, October 14, 2024.
Standard #:	8VAC20-780-530-A-2
Description:	At least one staff in each classroom or area where children are present shall have current certification in first aid. Staff #5 was alone with a group of six two year old children. Staff #5's certification in first aid expired one month ago.
Plan of Correction:	A second staff member with current First Aid was placed in the classroom. Staff were trained and re-certified in CPR/First Aid on Monday, October 14, 2024.
Standard #:	8VAC20-780-550-D
Description:	The center shall implement a monthly practice evacuation drill. The center did not practice a monthly practice evacuation drill for the month of September. Staff #1 confirmed that the center did not conduct a practice evacuation drill for the month of September.
Plan of Correction:	A monthly practice evacuation drill will be conducted and properly documented.