VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Beach Montessori Tech Christian Academy
1101 Eaglewood Drive
Va beach, VA 23454
(757) 428-5437

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Nov. 1, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed.

Technical Assistance:

Technical assistance was provided in the following area: Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 11/1/2024, as a part of the licensure period. The on-site inspection began at 11:05 AM and ended at 1:55 PM. The inspector reviewed compliance in the areas listed above. There were 56 children present and 11 staff. The inspector reviewed 5 children?s records and 5 staff records on site. This inspection included: - document review, - tour of the facility, - interviews, and - observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/19/2024. A POC submitted after this date will not appear on the public website. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure.

Violations:

Standard #:	22.1-289.035-B-4
Description:	The child day center shall obtain a copy of the results of a search of the child abuse and neglect registry or equivalent from any state in which the individual has reside in the preceding five years. Results of a search of the child abuse and neglect registry or equivalent was not obtained from a state in which staff 5, employed for one year, had resided within five years preceding employ.
Plan of Correction:	The facility responded with the following: We have requested a child abuse form for Staff 5 on 11/1/2024. We are currently waiting on the results.
Standard #:	8VAC20-780-60-A
Description:	Repeat violation Each center shall maintain and keep at the center a separate record for each child which shall contain the business telephone numbers for each parent. The records provided for child 2, 3, 4 and 5 did not include the business telephone number of the mother. The records provided for child 4 and child 5 did not include the business telephone number for the father. the record provided for child
Plan of Correction:	The facility responded with the following: We contacted all parents on 11/4/2024 for business numbers . We gave them a deadline of 11/8/2024 to supply us with the numbers of both parents.
Standard #:	8VAC20-780-270-A
Description:	Repeat violation Area and equipment shall be maintained in a safe condition. There were wires from an extension cord, a phone charger, a CD player and a lamp dangling from on top of a small refrigerator within reach of the children.
Plan of Correction:	The facility responded with the following: We plan to remove the fridge and wires where they are now to the closet located near the diaper changing area.
Standard #:	8VAC20-780-340-A
Description:	Repeat violation When staff are supervising children, they shall always ensure their care, protection and guidance. Staff 6 was sitting on a chair at one end of the playground with a child on her lap. When asked how many children were in her care, she was unable to answer. Staff 6 was alone on the playground with17 children.
Plan of Correction:	The facility responded with the following: All chairs were removed from the playground and a mass message was sent out to all staff in the facility. The message was to remind staff of the importance of being able to be mobile during outside play.
Standard #:	8VAC20-780-350-B-4
Description:	When 3 year old children are in care, there shall be a ratio of 1:10 (staff to children). Staff 6 was alone on the playground with 17 three year old children before staff 7 came out from inside the building with an additional child.
Plan of Correction:	The facility responded with the following: Both staff were written up on 11/6/2024 for this incident that occurred on 11/1/2024. At our next monthly staff meeting, we plan to have training on ratio policies and playground safety. The reason the teacher was not on the playground was because a child had to use the restroom. We have reminded staff that when a child/children need to use the restroom that they need to get in contact with administration or take enough children inside with them.
Standard #:	8VAC20-780-430-I
Description:	If personal articles are used, they shall be individually assigned. Child 7 had a pacifier in their mouth. The pacifier was not individually assigned.
Plan of Correction:	The facility responded with the following: Child 7 does have a paci lanyard, but the paci was not attached to the lanyard because child 7 had just woken up from their nap. A mass message was sent out to all staff reminding them of the importance of lanyards on pacis.
Standard #:	8VAC20-780-510-E
Description:	The center's procedures for administering medication shall include methods to prevent the use of outdated medication. There was an over-the-counter medication for child 6 that expired in July 2024.
Plan of Correction:	The facility responded with the following: We plan to create an excel sheet to put in the front of the medication binder by 11/1/2024 to ensure that expiring medication is logged for all MAT trained staff to see.
Standard #:	8VAC20-780-510-F
Description:	The medication authorization for a child shall be available to staff during the entire time it is effective. The authorization for other-the-counter medication to be administered to child 6 expired in September 2024. There was no length of time authorization was given for an emergency medication for child 6.
Plan of Correction:	The facility responded with the following: We contacted the parents of child 6 on 11/1/2024 for new medication and once they are in attendance again, we will have the new medication on file with the appropriate forms filled out.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medication that are not picked up within 14 days shall be disposed of by the center. There was an over-the-counter medication that expired in September 2024 that was not returned to the parent.
Plan of Correction:	The facility responded with the following: We contacted the parents of child 6 on 11/1/2024 for new medication and once they are in attendance again, we will have the new medication on file with the appropriate forms filled out.
Standard #:	8VAC20-780-550-E
Description:	Shelter-in-place procedures shall be practiced a minimum of twice per year. There was only one documented shelter-in-place drill between September 2023 and September 2024.
Plan of Correction:	The facility responded with the following: We conducted a shelter-in-place drill on 11/4/2024. We also received a new form from licensing that will help us to ensure we stay up to date on future drills.
Standard #:	8VAC20-780-550-F
Description:	Lockdown procedures shall be practiced at least annually. There was no lockdown drill documented between September 2023 and September 2024.
Plan of Correction:	The facility responded with the following: We conducted a lockdown drill on 11/4/2024. We also received a new form from licensing that will help us to ensure we stay up to date on future drills.