VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hampton Roads Community Action Program, Inc.-Hampton Avenue
610 Hampton Avenue
Newport news, VA 23607
(757) 246-9170

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: Dec. 4, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 The License. 8VAC20-820 The Licensing Process. 8VAC20-820 Hearing Procedures. 8VAC20-770 Background Checks 20 Access to minors records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia

Comments:

An unannounced, on-site renewal inspection was initiated on 12/4/2024 and completed on 12/9/2024. The on-site inspection began at 12:15pm and ended at 3:00pm. The inspector reviewed compliance in the areas listed above. There were 60 children present and 10 staff. The inspector reviewed 6 children?s records and 6 staff records electronically between 12/5/2024 to 12/9/2024. This inspection included document review, tour of the facility, interviews, observations and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 12/18/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-160-C
Description:	A tuberculosis (TB) screening is required every two years from the last screening. Staff #3 updated screening was due over 1 year ago and it had not yet been completed.
Plan of Correction:	Keep track of all staff screenings and make sure that it is updated every 2 years
Standard #:	8VAC20-780-40-M
Description:	The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. This list shall be dated and kept confidential in each room or area where children are present. Two out of five classrooms did not comply with the required allergy/sensitivity list. 1.Child #1 had an egg allergy, noted by a physician and a milk sensitivity noted by parent and had been enrolled in a classroom and there was not an allergy list including this information. 2.A second classroom had an allergy list, but it had not been dated as required.
Plan of Correction:	Update allergy list regularly and place in the classroom (in a confidential location)
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #1, who had been enrolled for approximately 6 weeks did not include the previous school attended. The record for Child #2, who had been enrolled for approximately 2 months, did not include the previous school attended and the addresses for both emergency contacts listed.
Plan of Correction:	Make sure that all important information is updated and on the emergency data form.
Standard #:	8VAC20-780-90-A
Description:	A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. This statement was not signed as a parent agreement for Child #1, who had been enrolled for approximately 6 weeks.
Plan of Correction:	Carefully review each folder to make sure that all necessary documents are signed and in place
Standard #:	8VAC20-780-440-J
Description:	The licensee did not ensure the center shall have 30 inches of space between service sides of occupied cribs and other furniture where that space is the walkway for staff to gain access to any occupied crib. One infant was observed sleeping in their crib and another sleeping child sleeping on a cot and there was approximately 12 inches between them and there was no other service side available for the crib.
Plan of Correction:	Make sure that all cribs and cots are the right distance
Standard #:	8VAC20-780-510-I
Description:	Prescription medication may be administered if the parent has completed a written authorization. Medication had been administered to Child #2, on four separate days in October. There was no written parent/guardian authorization to administer prescription medications to Child #2.
Plan of Correction:	Carefully review each folder to make sure that all necessary documents are signed and in place